Event Coordinator - Dubai, United Arab Emirates - Index Conferences & Exhibitions

Index Conferences & Exhibitions

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

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Essential Functions_
Event Planning and Production:

Prepare plans and develop timetables with set deadlines in accordance with the project management process adopted by INDEX for the various event related activities
Handle operations (invoicing, coordination with internal team and external (exhibitors, contractors, venue etc.) in the event/exhibition industry.
Execute and coordinate all assigned areas of project management activity
Manage and implementation of show manuals and forms.
Overlook onsite operations and managing venue (Health & Safety)
Reviewing stand designs (3D and CAD)
Floorplan management
Coordinate the day to day activities of the event
Interact closely and effectively with other departments and teams including the Project Manager, ensuring being briefed fully and correctly in all aspects
Interact closely and clearly with other team members to monitor the progress of these activities, and their completion
Assist other departments and teams to ensure the timely completion of these activities
Maintain an ongoing progress report and produce periodic status reports of the event
Respond to requests from the client in an efficient and timely manner
Actively seek to increase the income generated by the event in conjunction with the Project Manager, closely monitoring and actively reducing expenses.

Event Administration:

Able to use own initiative in identifying, addressing and resolving day to day issues and challenges
Able to work appropriate hours to complete tasks and meet goals
Be the client advocate; ensure all issues and changes are met by the team
Research and develop event profile, identifying market leads and presenting these to the team and management.

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Qualifications and Experience_

University degree holder in Business or Management studies
Arabic speakers only.
Knowledge of logistics and technical matters.
Experience in similar role at organizers firm, venue, or stand contracting company.
Ability to work with a variety of individuals, including clients, colleagues and applicant
Ability to work effectively in a fastpaced office environment is essential.
Well organized with an eye and attention for details
Should have the ability to promptly respond to inquiries
Prior experience in coordination for medical conferences and exhibitions is preferred

Application Question(s):