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- A personal assistant helps to keep her boss organized and productive, whether on personal issues like Boss' family events, bookings; etc.
- Should know who are the key personnel are (both external and internal) and understand the organization's aims and objectives.
- Works closely with senior managerial or directorial staff, usually on a one-to-one basis and to make them use of their time at their best .
- Screening and dealing with telephone calls, enquiries, emails and requests that are related to her Boss' and handling them when appropriate;
- Taking dictation and minutes and providing on time and updated reports.
- Maintaining records and provides feedback the status on all related matters regarding marketing, sales targets and project to completion.
- Carrying out specific projects and research for Marketing Issues, if needed.
- Organizing and maintaining diaries, meetings and making appointments; likewise attending meetings and ensuring the concerned are well-prepared for meetings; secure the location for the meeting, such as a conference room or the 'location'; and produce/prepare presentation and any materials or documents that are needed for the meeting.
- Fully manage customer events / invitations; VIP guests and company events internal and external like Gulf Host
- Liaising with Swiss Marketing Organization, clients, suppliers and other staff.
- Deputizing for the manager, making decisions and delegating work to others in the manager's absence; if necessary.
- Organizing her Boss' business trip from A-Z like coordinate with different embassies/consulates for visa purpose and all requirements, arranging travel and accommodation and, occasionally travel along with the Boss to provide general assistance, if needed.
- Create or contribute to social media content for UAE / Group Website
- College / B.A. Degree Holder, diploma in Administration / Management
- 3 years minimum experienced on executive level
- Posses Excellent organizational & communication Skills
- Excellent skills on MS Office – Excel, Outlook & Powerpoint
- Be articulate, confident, a problem solver and above all diplomatic.
- Very good command in English and French language (able to speak / write / read), applicant who can speak German is an advantage.
- Driving License is preferred (not mandatory)
Personal Assistant - Ras Al-Khaimah, United Arab Emirates - Talent Pal
Description
The RoleDuties and Responsibilities:
Excelsior is a bespoke HR and recruitment consultancy, specialising in the Security, Facilities Management, Education and Automotive sectors. Excelsior provides a high quality, reliable and affordable solution to companies in these sectors. Exciting opportunities and market insights will be regularly posted on this page. If you are a talented individual looking for a change, then our highly experienced Consultants are ready to match you with an exciting new career opportunity.
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