Project Administrative Assistant - Dubai, United Arab Emirates - Wood Group Pratt & Whitney Industrial Turbine Services, LLC

Wood Group Pratt & Whitney Industrial Turbine Services, LLC

Verified Company

Dubai, United Arab Emirates

2 weeks ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

RESPONSIBILITIES
Run OTL (Oracle) reports and prepare weekly timesheets and facilitate the relevant approvals.

Prepare complex reports and slides in presentable formats.

Coordinate overtime pre-approvals.

Coordinate Manual TS as per the requirement.

Issue weekly manhour booking details to the team.

Maintain PO register and Document POs issued.

Create Projects and booking codes in Oracle international/OTL.

Preparation of PAAFs, submit for approvals and maintain PAAF register updates.

Archive all the approved PAAFs, CVs, CTRs and relevant project documentations.

Assist in updating organization charts.

Review expense claims and coordinate the approvals.

Provide induction to new joiners on time writing procedures.

Provide support to Planners and Cost controller

QUALIFICATIONS

Minimum Qualifications:

Graduate Degree

Minimum Experience:

Minimum of 5 years' relevant experience

Experience of working with multi-national and multi-cultural project teams is strongly preferred

Previous experience of working in the Middle East would be an advantage

Role-Specific Skills:

Previous Oil & Gas industry experience.

Advanced Excel Skills

People:

Interact with team members in a positive and professional manner at all times.

Subject Matter Expertise:

Previous Oil & Gas industry experience.

Time Keeping Experience.

General Competencies:

Clear communicator with good interpersonal skills

An active listener with the ability to focus on customer requirements

Fluent in both spoken and written English language.

Highly motivated and self-reliant

Confident and assertive

Problem solver

Open thinker and innovator

Good communicator with a willingness to share knowledge and support others

Flexible and adaptable

Strong commitment to safety

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets.

We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce.

All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.