Document Control - Dubai, United Arab Emirates - AECOM

AECOM
AECOM
Verified Company
Dubai, United Arab Emirates

1 week ago

Ahmed Al-Mansouri

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Ahmed Al-Mansouri

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Description
Company Description

At AECOM, we're delivering a better world.
We believe infrastructure creates opportunity for everyone.

Whether it's improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.


Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy.

We're one global team - 47,000 strong - driven by a common purpose to deliver a better world.


Here, you will have freedom to grow in a world of opportunity.
We will give you the flexibility you need to do your best work with hybrid work options.

Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.


You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.


We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities.

We believe in leadership at all levels.

No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.


We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.


When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future.

Join us and let's get started.


Job Description:


The Document Controller coordinates the flow of technical documents (requisitions, data books, drawings, specifications, calculations) between projects and proposal operations, engineering disciplines, and other related support groups internally and externally.

Also assist in the office wellbeing and compliance with AECOM standards.


Job Duties

  • Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company's quality standards.
  • Correlating information relating to projects and proposal records.
  • Type, copy, distribute and file the project correspondence and meeting minutes.
  • Assist in the preparation of the minutes of meetings with the project managers and directors.
  • Assists in preparing a "mockup" for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly).
  • Arranges document cataloguing, packing, and longterm storage or disposal of appropriate engineering documents at time of project closeout.
  • Prepares transmittals for engineering documents and requisitions.
  • Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors.
  • Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
  • Office administration duties, office furniture, office wellbeing. maintenance requests, and materials orders, etc.
  • Maintain a list of office furniture and equipment together with a list of site offices workstation equipment and monitor them.
  • Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.
  • Ensure a cohesive teamwork with the secretary and projects administrators and managers. Maintain excellent serviceability to the entire Environmental department team.
  • Assist in arranging for social activities when requested by the Manager Environmental Engineering

Specific Skills Required

  • Demonstrated proficiency with largescale Document Control management software (ACONEX/ Prolog).
  • Demonstrated proficiency with Microsoft Office suite of software products, e.g., Excel, Word, etc.
  • Proven accuracy, reliability and completeness in job accomplishment.
  • Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions.
  • Effective oral and written communication skills.
  • Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.
  • Ability to compose reports and correspondence in English
  • Familiar with MS Word, MS PowerPoint and Excel
**Person
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