Personal Assistant - Dubai, United Arab Emirates - Black Pearl

Description

Our client, a well-known automotive spare parts firm, is currently looking to hire a Personal Assistant in Dubai. As a Personal Assistant to the Managing Director you are responsible for providing comprehensive support in a one-on-one working relationship. The role entails organizational and executive support tasks, as well as managing professional and personal scheduling for the Managing Director. This position requires a high level of confidentiality, excellent organizational skills, and the ability to work well with all levels of the organization. Other responsibilities would include but not limited to:

• Manage and maintain the Managing Director's calendar, including scheduling meetings, conferences, and travel
  
• Act as a first point of contact for the Managing Director, screening calls, and correspondence
  
• Coordinate with internal and external stakeholders for meeting preparations and follow-ups
  
• Prepare essential documents and presentations for meetings.
  
• Assist with personal tasks for the Managing Director, such as running errands or personal appointments, as needed.
  
• Manage administrative tasks, including filing, expense reports, and basic accounting.
  
• Make travel arrangements and itineraries for both domestic and international trips.
  
• Take minutes during meetings and provide summaries.
  
• Conduct research on various topics upon request
  
• Handle sensitive information with the utmost confidentiality.
  
• Oversee general office operations and manage office supplies inventory
  
• Coordinate with IT and other departments for infrastructure and equipment maintenance
  
• Implement and maintain organized filing systems for both electronic and physical records
  
• Handle basic bookkeeping tasks and manage expense reports
  
• Assist in budget preparation and expense management activities.
  
• Coordinate office team events, meetings, and employee engagement activities
  
• Assist with other ad hoc projects, research, and tasks as needed
  
• Handle sensitive and confidential information with utmost discretion
  

Requirements

To be considered in this role, you need to meet the following criteria:

• Bachelor's degree or equivalent experience in Business Administration or a related field
  
• Minimum of 3-5 years of experience in administrative roles, preferably with experience in both Personal and Office Administration
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  
• Strong verbal and written communication abilities
  
• Exceptional attention to detail