Administrative Assistant - Dubai, United Arab Emirates - Knight Frank

Knight Frank

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Overview:

We are currently seeking a detail-oriented and organized Administrative Assistant to provide comprehensive support to our team.

You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members.

Responsibilities:

Prepare reports, agendas, and papers for meetings.
Assist in data entry, generating reports, and compiling information as required by the team.
Assist in drafting and collating pitching material.
Support team members with MS Word, PowerPoint and Excel based tasks.
Ensure reports and outputs are in line with formatting standards.
Maintain office efficiency by organizing and implementing administrative systems, procedures, and policies.
Control and maintenance of team diaries, making appointments and arrangements for all meetings and inspections with clients, developers, agents, owners and colleagues.
Liaise with internal and external accounts departments as required for raising of invoices, travel and expense reporting and other items. Ensure files adhere to audit regulations.
Arrange and execute post and courier services.
Handle computer/database (KF Database, Contacts Register, Hub).
Maintain correct contact information on People Search for the department.

Skills and Qualifications:

Minimum of 3 years proven experience as an Administrative Assistant, Secretary, or similar role.
Excellent interpersonal and communications skills.
Strong organizational and problemsolving abilities.
Ability to take initiative and work proactively.
Ability to work through periods of high workload.
Attention to detail and a high level of accuracy.
Ability to maintain confidentiality and handle sensitive information.
Strong team player with the ability to build relationships.
Flexibility, adaptability, and a cooperative attitude.
Understanding of regional business culture and regulations.
Software: Microsoft Office programs (Excel, PowerPoint, Outlook) to a proficient level including mail merge, with advanced proficiency in Microsoft Word.
Language skills: Fluency in English, written and verbal.