Accommodation Assistant - Dubai, United Arab Emirates - Talent Pal

Description

The Role
We are looking for a detailorientedAccommodation Administrator to join our team in Dubai UAE. TheAccommodation Administrator will plays a crucial role in supportingAdministration Manager in overseeing administration of company andemployee leased accommodations. This role involves coordinatingaccommodation logistics ensuring compliance with company policiesand providing excellent customer service to employees. TheAccommodation Administrator serves as a point of contact for allaccommodationrelated matters working closely with variousstakeholders to create a comfortable and efficient livingenvironment for employees. Responsibilities: AccommodationAllocation: Coordinate the allocation of companyprovidedaccommodations to employees based on organizational policies andguidelines. Update relevant data using database applicationsensuring that all work activities are accurately recorded and thatthe integrity of information is always maintained. Maintainaccurate records of occupancy lease agreements and relateddocumentation. Lease Management: Negotiate review and manage leaseagreements with landlords or property management companies. Ensurecompliance with lease terms and conditions. Renew or terminateleases as required considering the organizations and employee needsand budget constraints. Expense Management: Monitor and manageaccommodationrelated expenses within budgetary constraints. Arrangefor company deposits to be returned at the end of the lease. Raisepurchase requisitions and ensure that costs are recovered wherenecessary. Compliance and Policies: Stay informed about localhousing laws regulations and compliance requirements. Enforceaccommodationrelated policies and procedures in alignment withcompany guidelines. Support in the review and development ofenhanced Employee Support: Act as the primary point of contact foremployees regarding accommodationrelated concerns or requests.Respond to queries regarding eligibility benefits and otherpertinent information for accommodation. Provide excellent customerservice and assist in resolving issues promptly. Coordination andCommunication: Collaborate with HR finance Payroll and otherrelevant departments to ensure seamless communication andcoordination. Submitting renewal information to employees and tolandlords in accordance with RERA laws and legislation Facilitatecommunication between employees and agencies involved inaccommodation services. Record Keeping and Reporting: Maintainaccurate records of accommodationrelated data. Generate regularreports on occupancy expenses and other relevant metrics formanagement review.

Requirements

• Proven experience as anAccommodation Administrator Accommodation Coordinator or similarrole in the construction or related industry. Familiarity withaccommodation management software and tools is a plus. Strongunderstanding of local housing laws and regulations. Excellentorganizational and multitasking abilities with a keen eye fordetail. Outstanding communication and interpersonal skills tointeract effectively with employees management and externalpartners. Ability to remain calm and composed when dealing withaccommodationrelated challenges and emergencies. Proactive andsolutionoriented mindset with the ability to anticipate and addresspotential issues before they escalate. Diploma / High Schooldegree.

About the company
ALECEngineering & Contracting LLC (ALEC) part of the InvestmentCorporation of Dubai (ICD) is a large construction company withrelated businesses operating in the UAE and as of 2020 SaudiArabia. ALEC also has an ongoing presence in Qatar Ethiopia andOman. ALEC has consistently evolved and grown over the last 20years to become a trusted partner for the execution of complex andiconic construction projects. Quality safety functionality andaesthetics are of the utmost importance to the company whenbuilding and providing construction solutions forclients.
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