Executive Assistant - abu dhabi - AD Ports Group

    AD Ports Group
    AD Ports Group abu dhabi

    1 day ago

    Description

    The ideal candidate will provide top-level assistance for high level executives. Provide support in the day-to-day administrative operations including managing the Manager's calendar, scheduling meetings, preparing presentations, handling correspondence and facilitating communication among other Departments, Units, or Clusters.

    Responsibilities
    • Carry out the administrative tasks such as managing calendars, organizing meetings, taking minutes, arranging visits and handling correspondence on behalf of the Manager.
    • Ensure the office runs smoothly and efficiently by maintaining office supplies, managing office spaces, and coordinating repairs and maintenance work.
    • Facilitate internal communication between the Unit and other departments within the same Unit.
    • Prepare and disseminate communications such as memos, letters, and official correspondence among the Unit Office and other Units/Clusters.
    • Responsible for all the external communications with external stakeholders.
    • Assist in the execution of corporate events and meetings.
    • Ensure company policies, procedures, and standards are adhered to within the office, and in the development and implementation of new policies and procedures as needed.
    • Track the budget in the Unit and highlight any issue for further consideration.
    • Prepare presentations and reports to AD Ports Group management, committee team and external stakeholders wherever required.
    Qualifications
    • Bachelor's degree in Business Administration or a related field.
    • Excellent English and Arabic Languages
    • UAE National
    • A minimum of 6-8 years of experience in a similar role
    • Excellent written and verbal communication skills.
    • Proficient in Microsoft Office Suite.
    • Ability to work independently and as part of a team.
    • Ability to handle confidential information.
    • Detail-oriented and organized, with the ability to maintain accurate office records and documentation.
    • Demonstrated ability to prioritize and manage multiple tasks simultaneously.
    • Good skills in time management, planning schedule and meeting deadlines.
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