Oliver Wyman - dubai - Mercer

    Mercer
    Mercer dubai

    4 days ago

    د.إ220,000 - د.إ420,000 (AED) per year *
    Description

    Oliver Wyman is now looking to recruit an Executive Assistant to join our Middle East office and be part of our IMEA (India Middle East Africa) teamThe role will be based out of our Dubai office.

    Job OverviewThe provision of a bilingual (English/Arabic) executive level administrative support to 1-3 Partner level consultants.


    Key ResponsibilitiesBusiness Development:
    Build relationships with clients and clients EAsUnderstand the business goals and objectives of each supported Partner and help to push them forward proactivelyLead the administrative support of RFPs/tender responsesMaintain and update current list of contacts and business activities in CRM databaseTrack and maintain sales activity/pipeline with each PartnerProactively spot clients that haven't been called upon and/or who need follow upExecute requested follow-up calls for client mailingsAssist the Marketing Department with the co‑ordination of customized mailingsPrepare letters, proposals and other documents using Oliver Wyman formatting stylesCalendaring:Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriateProactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow upAssist with scheduling for complex projects as requested by the Partner and/or project team

    Travel Arrangement:
    Coordinate travel and accommodation, book cars, rail tickets, etc.
    Coordinate with mobility and HC to obtain relevant business visas/work permitsDevelop understanding of Partner scheduling and travel preferencesCoordinate travel efficiently by grouping client meetings where possible (\"you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months\")

    Daily administration:
    Manage documents and project deliverables when requestedNotify staffing and Practice EAs of extensions/re‑negotiationsManage storage or disposal of confidential client informationAct as central point of contact for all assigned Partner administrative needs, liaise with other support departments as necessaryTimesheet and

    Expense Reporting:
    Prepare monthly timesheets for each assigned PartnersPrepare all expense reports and/or delegate to a team assistant when necessaryRequest Purchase Orders (POs) as needed for relevant project teams

    Team Support:

    Provide coverage for EAs who are out of the office to ensure seamless support to Principals/PartnersProvide short‑term coverage for Principals/Partners who may be in the midst of an EA assignment transition or who are new to the FirmProvide training and support to new EAsParticipate in team meetings and projects with an eye to improving processes and the overall performance of the EA teamExperience RequiredAt least three years' experience at working in a similar role.

    Experience in financial services, management consultancy and/or a professional services environment a plusTechnical SkillsAdvanced Word, PowerPoint, and Outlook skills, comfortable Excel skillsCreative problem solvingKnowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessaryEnglish and Arabic – requiredSkills and AttributesPositive and proactive while still be collaborativeHighly organized and detail‑oriented, yet operates well within a team, as well as independentlyProfessional, tactful and able to engage with colleagues at all levels in the firmProblem solver – able to work with other teams and staff members effectively to reach a viable solution and goalStrong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.

    Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environmentMaturity, poise and judgmentAbility to maintain and respect confidentialityAbility to think strategically and contribute to development of departmental modelOne who takes constructive feedback in stride and incorporates feedback quicklyAbility to manage a heavy work volume and meet deadlines in an extremely fast paced environmentAbility to undertake projects and produce quality and timely resultsSelf‑starter, strong initiative, confidence and ability to work with little guidanceCollaborative team playerPositive attitude, sense of fun is collegial and friendlyAbility to juggle several tasks at once, to prioritize and manage own time
    • Not a clock watcher or someone who is unwilling to step outside their job descriptionMethodical, organized and excellent attention to detailFlexible attitude: embraces change, hard‑working, cost conscious and results drivenFinally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.
    Marsh is committed to embracing a diverse, inclusive and flexible work environment.

    We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, skin color, or any other characteristic protected by applicable law.

    Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office.

    All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week.

    Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.

    #J-18808-Ljbffr
    * This salary range is an estimation made by beBee
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