Executive Assistant - Dubai, United Arab Emirates - Allied Motors Trading LLC

Allied Motors Trading LLC
Allied Motors Trading LLC
Verified Company
Dubai, United Arab Emirates

2 weeks ago

Ahmed Al-Mansouri

Posted by:

Ahmed Al-Mansouri

beBee Recruiter
Description
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Duties/Responsibilities (not limited to):_

  • Provides highlevel administrative support and assistance to the Director.
  • Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents.
  • Single point of contact for all appointment for the director. Professional guest handling.
  • Arrange Visa, Ticket travel and hotel for Director.
  • Schedules and attends meetings, taking notes and recording minutes.
  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Performs office tasks including maintaining records
  • Performs other related duties as assigned.
  • Maintain agenda and assist in planning appointments, meetings, conferences etc.
  • Managing multiple or complex calendars for meetings, travel and personal commitments.
  • Attend meetings and keep minutes of meeting
  • Receive and screen phone calls and redirect them when appropriate
  • Handle confidential documents ensuring they remain secure
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned
  • Other duties as and when assigned.
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Requirements and skills_

  • Excellent written and verbal communication skills in English
  • Proven experience as executive secretary role
  • Proficient in MS Office and "backoffice" software (e.g. ERP)
  • In depth knowledge of office management
  • Excellent organizational, planning and timemanagement skills
  • Outstanding communication abilities
  • Integrity and confidentiality
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Education and Experience_

Graduation degree in business administration or relative field with
5-6 years of relevant secretarial experience.

Job Types:
Full-time, Permanent


Salary:
AED6, AED7,000.00 per month


Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

Education:


  • Bachelor's (required)

Experience:


  • Secretarial: 5 years (required)
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