Admin/ Office Assistant - Abu Dhabi, United Arab Emirates - Fast Marine Boats

Fast Marine Boats

Verified Company

Abu Dhabi, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Provides administrative support to ensure efficient operation of office.

Preparing financial statements, reports, memos, invoices letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives.
Answer phone calls, schedule meetings and support visitors.
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
Supports team by performing tasks related to organization and strong communication.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Contributes to team effort by accomplishing related results as needed.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Provide general administrative support.
Provide all Admin work and assist to the Managing Partner in daily tasks requirements
Ensure accuracy of information across marketing channels such as website, brochures

Requirements:

Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge
Outstanding organizational and time management skills
Hard Working and Ability to deal with Customers and suppliers in a diplomatic manner
Taking initiative and ability to make decisions
Excellent verbal and written communications skills in English / Arabic speaking is a plus
Discretion and confidentiality
PA diploma or certification is a plus