Executive Assistant/ Receptionist - Dubai, United Arab Emirates - MNV Associates

Description

• Manage the reception area, ensuring a professional and welcoming environment.
• Greet and assist visitors, clients, and employees.
• Handle incoming calls, redirecting them to the appropriate individuals or departments.
• Receive and distribute mail and packages.

• Provide comprehensive administrative support to Partners and employees.
• Schedule and coordinate appointments, meetings, and conferences.
• Prepare and modify documents, including correspondence, reports, and presentations.
• Manage Partner's calendars and assist in time management.

• Serve as a liaison between internal departments and external contacts.
• Ensure effective communication within the organization.

• Maintain office supplies and coordinate equipment maintenance.
• Assist in organizing company events or meetings.
• Oversee the cleanliness and orderliness of the reception area and common spaces.

• Handle personal tasks and errands for Partners as assigned.
• Manage travel arrangements, including booking flights and accommodations.
• Maintain confidentiality of personal and professional matters.

• Maintain accurate and organized filing systems.
• Enter data into databases or spreadsheets as needed.

• High school diploma; additional qualifications in Office Administration are a plus.
• Proven experience as a personal assistant or receptionist.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Discretion and the ability to handle confidential information.
• Pleasant and professional demeanor.

• Executive Assistant/ Receptionist: 2 years (preferred)