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- Respect the policies and procedures implemented on the process of procurement.
- Support and encourage the objective of cost control and maintain traces for audit.
- Raises purchase orders.
- Obtains approvals for purchase orders.
- Order the market list items on daily basis.
- Forward the daily orders to Receiving Clerk
- Ensure Locally Nominated supplier information is kept up to date.
- To maintain relationships with hotel suppliers and report on their performance.
- PO's are completed with proper approvals prior to ordering
- Follow-up with supplier for pending items and inform kitchen about status
- Complete report for miscellaneous pending PO and forward to Purchasing Manager by end of each month
- File and fax Purchase Orders
- Proper filing system for all quotations
- Acts as the main point of contact and communication between the purchasing department and main kitchen
- Follows up with suppliers for timely order deliveries.
- Places, receives and handles incoming and outgoing telephone calls.
- Administrates daily fax and email correspondence.
- Coordinates with the Receiving Clerk to ensure accuracy of deliveries.
- Prepares statistical reports and quotation comparisons, among others, as required by the Purchasing Manager.
- Assist the purchasing Manager in negotiations.
- In absence of Purchasing Manager, places purchase orders and ensure delivery of supplies and equipment to the hotel respecting the deadlines.
- To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
- To carry out any other reasonable duties as assigned by the Purchasing Manager
Purchasing Supervisor - Ras Al-Khaimah, United Arab Emirates - SOFITEL
Description
Job Description