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Executive Assistant to CEO - Dubai, United Arab Emirates - Group L

Group L

Verified Company

Dubai, United Arab Emirates

1 month ago

Posted by:

Ahmed Al-Mansouri

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Key Accountabilities

Manage, coordinate and maintain calendar of the managing director including appointments, meetings and travel, and communicating reminders when necessary
Responsible for organizing and prioritizing the managing director's tasks based on urgency.
Provide executive and administrative support to managing director, CEO and other company employees when necessary.
Manage interruption of walkins in particular, and prioritize based on urgency.
Secretarial support for meetings as and when required by the managing director, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders. Writing and distributing comprehensive minutes and action points to all members post meeting.
Communicating important updates and information to company as required by the managing director.
Responsible for managing the managing director's personal driver's daily schedule in line with daily requirements.

Qualifications/Requirements

Minimum 5 years' experience as Personal Assistant, Office Manager or a similar role
Bonus for University degree or diploma relating to the field, preferred but not essential

Competencies

Desired Characteristics

Positive and proactive attitude
Dedication
Organizational, planning and multitasking skills
Excellent communication skills
Information gathering and information monitoring skills
Problem analysis and problemsolving skills
Judgment and decisionmaking ability
Professionalism and confidentiality
Attention to detail and accuracy
Flexibility Essential Attributes:
High fluency in English, spoken and written. This is absolutely nonnegotiable.
Arabic language is not necessary
Strong attention to detail and accuracy
Maintain high levels of professionalism
Have a professional knowledge of all Microsoft Office software particularly Word, Excel and PowerPoint.
Experience of AutoCAD is an advantage but not necessary