Secondary School Secretary at Sisd - Dubai, United Arab Emirates - Jobs for women in the UAE

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Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

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Description

Secondary School Secretary at SISD

Administration

Listed On: 11 April 2023

Expires On: 11 May 2023

Dubai
The Swiss International Scientific School Dubai (SISD) is seeking a Secondary School Secretary, with a start date in May 2023.About SISD

The Swiss International Scientific School in Dubai (SISD) is a leading international day and boarding school where future generations are inspired to become confident and enthusiastic lifelong learners, ready to embrace the opportunities and challenges of a global world.

Founded in 2015, our school currently welcomes more than 1500 students of more than 90 different nationalities on its cutting-edge campus, in the centre of Dubai.

From Pre-KG to Grade 12, SISD follows the full continuum International Baccalaureate (IB) programme in three streams focusing on personalised learning and the development of 21st century skills.

Students choose between the English with additional languages/STEAM stream or the bilingual English-French/German streams.

We pride ourselves on being a fully accredited IB Continuum World School, offering the IB Primary Years Programme (PYP), IB Middle Years Programme (MYP), IB Careers Programme (IB CP) and IB Diploma Programme (DP).

Our personalised international curriculum offers an engaging learning experience, the challenge of developing a real understanding of cultural diversity and the support of a thriving international community.

Our state of the art, eco-friendly campus adjacent to Dubai creek, ensures that we can offer a wide range of sporting and after school activities tailored to the personal needs and preferences of every student.

Job Title:
Secondary School Secretary

Department:
Secondary School

Start Date:
May 2023

Reports to:
Head of Secondary School

Job Scope:

The Secondary School Secretary will:

Provide administrative support to the Head of Secondary as a priority, the Secondary Leadership Team, and the Teachers where necessary.
Support the vision and values of the school in always presenting a highly professional image of the school.

Main

Responsibilities:

This not an exhaustive list of all duties/responsibilities.

Secondary School:

Ensure the smooth operation of the Secondary School's front office, including welcoming visitors and acting as an ambassador for the Secondary School at all times.
Ensure the secondary office is always staffed and prior permission to attend school events is requested and obtained before attending a school event
Ensure the completion of registration for Secondary School students' attendance in iSAMS including students who arrive late
Contact teachers where attendance is incomplete
Be the first point of contact between the parents, the wider community and staff members
Screen incoming phone calls, record and communicate with the relevant staff members
Coordinate meetings between teachers, parents, students, and leadership team
Assist with event organization and the completion of the event form making sure all departments have signed.
Arrange for bus transport and canteen (if both needed for an event)
Organize administrative resources and approving requests for services and stationeries requisitions
Assisting teachers, parents, students with information and direct any concerns to the responsible leadership team member or the IT team if the concern relates to technology
Report any maintenance work via Facilities Team
Assist the "After-School Activities" Team with attendance and ensure Internal ASA registers are completed and parents are informed for students who do not attend via telephone
Liaise and help support the social committee
Assist with the arrangements of interviews for prospective teachers including Zoom/Skype interviews with HR
Submit invoices to Finance and process the bills for reimbursement
Coordinate with Finance the purchase request from the department and placing an order
Be familiar with SISD policies and other guidance on the safeguarding and promotion of wellbeing of children and young people
Assist Maverick Transportation on locating the missing students in the bus after school hours
Generate weekly report from iSAMS on attendance and any other requests such as (ex: report card, student and parent contact details, weekly attendance, and SEC house points)
Assist Health team in contact tracing of COVID confirmed cases. Call and inform parents on the update

Support for the Head of Secondary and the Secondary Leadership Team:

Manage agenda of the Head of Secondary School and SLT members, organizing internal and external meetings
Calendar management and planning in coordination with the Head of Secondary and the Senior Leadership Team minute taking at meetings and circulation of approved minutes
Be proactive in actively checking the planning for the week ahead for organization and bookings for Secondary Leadership
Communicate relevant information regarding calendar events, new Student taster days and day to