Legal Secretary International Law Firm - Dubai, United Arab Emirates - RecruitMe FZE

RecruitMe FZE

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

The Role

To provide competent secretarial and administrative support service for our Clients Projects & Construction partners, managers and associates, to ensure the smooth running of their assigned work group and department.

Key responsibilities - Work with the other team members as part of a secretarial pool;

Provide secretarial support using iManage, Microsoft Word, Email, PowerPoint, and Excel;
Open new files on system, together with preparation of case registration/client identification forms;
Schedule meetings; taking calls from clients in associates' absence; presenting a professional and courteous image to clients and other outside parties;
Liaise with members of other departments to follow up on queries from associates, e.g. travel arrangements, billing information, documents sent for translation, filing, etc;
Billing administration including liaising with clients regarding outstanding invoices;
Arrange travel and accommodation, keep track of itineraries;
Arrange restaurant bookings for Business Development and Client meetings;
Provide general administrative assistance scanning, photocopying, filling in expense forms, etc;
Conduct ad hoc internet research;
Update client/contact database on Outlook as well as on InterAction;
Dictate digitally using BigHand;
Cover for other team members when required and capacity allows.

Requirements:

Good standard of education; a secretarial qualification (CILEX qualification is desirable)
At least 3 years+ of experience as a legal secretary in an International law firm;
Strong verbal & written communication in English and interpersonal skills;
Ability to confidentially talk to clients of all levels;
Fast, accurate, strong audio typing experience and excellent attention to detail; you will be tested
Strong organisation skills with the ability to juggle workloads and meet tight deadlines;
Excellent ITskills in MS Office;
The ability to work independently or as part of a team and carry out all duties with total confidentiality;
A proactive and 'can do' attitude whilst thinking outside the box;

About the company