Facility Supervisor - United Arab Emirates, Dubai - Ayedh Dejem Group

    Ayedh Dejem Group
    Ayedh Dejem Group United Arab Emirates, Dubai

    1 day ago

    Description
    Job Description

    Job Purpose:

    The Building/Facility supervisor is responsible for overseeing the daily operations, maintenance, and safety of a commercial, residential, or institutional building.

    The role involves supervising maintenance staff, ensuring the building's systems are functioning efficiently, and maintaining a safe, clean, and well-organized environment.


    Key Responsibilities:
    Strategy Planning

    Assist in developing and implementing strategic plans for building management that enhance operational efficiency, safety, sustainability, and cost-effectiveness.


    Operational Activities:

    • Supervise daytoday facility operations, maintenance activities, and service providers (MEP, housekeeping, security, etc.)
    • Manage and monitor performance of outsourced service providers (e.g., cleaning, security, pest control, FM, etc.) and ensure all services are delivered in compliance with contractual obligations and quality standards.
    • Maintain daily logs, work orders, and incident reports and submit regular reports on service provider performance, maintenance updates, and procurement.
    • Coordinate and monitor planned preventive maintenance (PPM) and reactive maintenance tasks to ensure timely completion.
    • Conduct regular inspections of buildings, equipment, and systems to identify and rectify issues promptly
    • Ensure compliance with local statutory and regulatory requirements related to facilities management
    • Assist in managing CAFM (Computer-Aided Facilities Management) system for work order tracking, asset management, and reporting
    • Liaise with tenants to address maintenance requests and ensure highquality customer service
    • Supervise and monitor fit out works, renovation, upgrades, retrofits and new installation jobs including verifying vendor's work quality, compliance and scope of work.
    • Respond promptly to maintenance requests and emergency repairs, ensuring minimal disruption to tenants
    • Maintain accurate records of maintenance activities, contractor visits, and site inspections
    • Enforce safety protocols and maintain a safe working environment for all staff and contractors
    • Communicate proactively about scheduled maintenance or potential outages
    • Ensure all work performed meets local building codes, regulations, and property management standards.
    • Conduct movein and moveout inspections, prepare detailed reports, coordinate with vendors, and obtain quotations for necessary rectification works.
    • Assist and guide prospective tenants during property visits in coordination with the property management team,
    • Respond to emergency situations or other urgent issues involving the facility
    • Overall observation and inspection BMS & CPM system
    • Travel between properties as needed to support facilities operations and respond to emergencies.
    • Procure minor maintenance materials/tools directly from the market as per requirements and maintain records of purchases and track usage of consumables and tools.
    • Perform any other duties assigned by management, including urgent tasks, inspections, and coordination with third parties.
    • Act as the main point of contact for siterelated facility issues.
    Team Leadership

    • Lead and coordinate the activities of maintenance staff, contractors, and vendors to ensure timely and quality service delivery.
    Stakeholder Collaboration

    • Work closely with management, tenants, and other departments to address facility needs and strategic initiatives.
    Reports

    • Assist in preparing technical reports, incidents reports and procurement requests for management review.
    • Prepare and manage budgets related to building operations, maintenance, and upgrades.

    Required Education Qualification & Certification:

    • Diploma or Bachelor's Degree in Engineering, or any related field
    • Certifications such as Certified Facility Manager (CFM), Building Management Professional (BMP), or any other.

    Work Experience:


    Minimum of 3 years of experience in the same or any related field with Real Estate , Property Management or Facility Management.


    Required Skills:

    • Proficiency in English and Knowledge of Hindi would be an advantage.
    • Strong knowledge of MEP systems, asset management, and PPM implementation
    • Strong knowledge in troubleshooting in all MEP assets and systems
    • Experience in using CAFM systems and Yardi asset/property management software
    • Familiarity with UAE statutory compliance and FM regulations
    • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Outlook

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