Administrative Affairs Coordinator - Dubai, United Arab Emirates - كلية محمد بن راشد للإدارة الحكومية

كلية محمد بن راشد للإدارة الحكومية
كلية محمد بن راشد للإدارة الحكومية
Verified Company
Dubai, United Arab Emirates

1 week ago

Ahmed Al-Mansouri

Posted by:

Ahmed Al-Mansouri

beBee Recruiter
Description
Key Duties and Responsibility

  • Process purchase requisitions / orders within purchasing authority.
  • Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
  • Establish and negotiate contract terms and conditions, and maintain supplier relationships.
  • Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
  • Assist in the development of specifications for equipment, materials, and services to be purchased.
  • Administer contract performance, including delivery, receipt, warranty, damages and insurance.
  • Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
  • Assist the Administrative Affairs Manager with complete administrative matters;
  • Perform travel arrangements such as hotel, flight, transfers bookings.
  • Refer problems requiring administrative or operational answers to appropriate administrators.
  • Perform a variety of general secretarial duties including sorting and routing mail reception.
  • Electronically maintain records and generate lists, reports and other materials.
  • Reference developmental policies and review and edit communication in and out of the Administrative Affairs' Office.
  • Ensure coordination in communications between all departments within the department.
  • Develop and maintain constructive and cooperative working relationships with colleagues and management.
  • Prepare and maintain purchasing records, reports and price lists and coordinate supplies and materials.
  • Prepare and process requisitions according to established guidelines.
  • Maintain and prepare budget information.

المؤهلات و المهارات
Qualifications Diploma or Bachelor degree from an accredited university.

Preferably with:

  • Chartered Institute of Procurement and Supply Diploma (CIPS)
Experience 3+ years' experience in a related field, preferably with Knowledge of procurement processes, policy, and systems.
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