Document Controller - Ras al-Khaimah, United Arab Emirates - Careers International

Careers International

Verified Company

Ras al-Khaimah, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Document Controller

Position Overview:

As a Document Controller you will play a critical role in managing the organization's documents and ensuring efficient document control processes.

Your primary responsibility will be to establish and maintain a comprehensive document management system to facilitate seamless access, retrieval, and storage of essential documents related to architectural glass projects.

You will work closely with various teams, including design, engineering, production, and sales, to ensure that documents are accurate, up-to-date, and in compliance with relevant standards.

Key Responsibilities:

Document Management:
Establish and maintain an organized document control system for architectural glass projects. This includes controlling the numbering, filing, sorting, and retrieval of documents in physical and electronic formats.

Document Review and Approval:

Coordinate the review and approval process for documents, ensuring that they undergo the necessary checks and are signed off by the appropriate personnel before distribution.

Version Control:
Manage version control for documents to avoid confusion and maintain the most current and accurate information available.

Document Distribution:
Facilitate the distribution of approved documents to the relevant stakeholders, ensuring timely access to critical information.

Document Tracking:
Monitor the status of documents to track their progress throughout the review and approval cycle.

Quality Assurance:
Ensure that all documents meet the company's quality standards and comply with relevant industry regulations and guidelines.

Document Archiving:
Oversee the archival process for completed projects and maintain a systematic record of historical documents.

Training and Support:
Provide training and support to employees on the document management system and best practices for document control.

Process Improvement:
Continuously assess and improve document control processes to enhance efficiency and accuracy.

Compliance and Security:
Ensure that document management practices comply with relevant data protection and confidentiality policies.

Qualifications and Requirements:

Bachelor's degree in Business Administration, Information Management, or a related field is preferred.
Proven experience as a document controller or in a similar role, preferably in the construction or architectural industry.
Proficiency in document control software and systems.
Strong organizational and time management skills to manage multiple documents and deadlines effectively.
Detailoriented with a focus on accuracy and completeness of documentation.
Excellent communication skills and the ability to collaborate with crossfunctional teams.
Familiarity with architectural and construction terminology is advantageous.
Knowledge of relevant industry standards and regulations related to document control is a plus.

As a Document Controller you will play a vital role in ensuring the smooth flow of information and documentation throughout the organization.

Your attention to detail and commitment to maintaining accurate records will contribute to the success of architectural glass projects and the overall efficiency of the company's operations.

We welcome motivated individuals to join our team and contribute to our mission of delivering excellence in architectural glass solutions.

Salary:
AED2, AED2,500.00 per month

Ability to commute/relocate: