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    Office Manager - Dubai, United Arab Emirates - Quanterra Group

    Quanterra Group
    Quanterra Group Dubai, United Arab Emirates

    1 week ago

    Default job background
    Description

    We are seeking an experienced and highlyskilled Office Manager/Operations Manager to join the family officeof an influential Emirati leader based in Dubai. The family officeoversees a diverse portfolio of hotel investments properties andrelated ventures. The Office Manager ensures seamless coordinationof the Chiefs schedule optimizes time management and facilitatesthe flow of information to and from the Chiefs office. You areinstrumental in preparing for highstakes meetings managingcommunications and executing a broad range of tasks that span fromadministrative to project management. The Office Manageranticipates the needs solving problems proactively and maintainingthe highest standards ofconfidentiality.

    Responsibilities:

    • OfficeManagement:

    Oversee the daytodayoperations of the family office ensuring smooth functioning andefficiency.

    Manage administrative tasks such asscheduling correspondence and documentmanagement.

    Maintain office supplies equipmentand facilities to support operationalneeds.

    • OperationsCoordination:

    Coordinate withinternal teams and external stakeholders to facilitate seamlessoperations.

    Develop and implement efficientprocesses and procedures to optimize officeoperations.

    Monitor and manage budgets expensesand invoices related to officeoperations.

    • ProjectManagement:

    Assist in the planningcoordination and execution of projects and initiatives within theoffice

    Track project timelines deliverables andmilestones ensuring timely completion and qualitystandards.

    Collaborate with crossfunctional teamsto ensure alignment and successful projectoutcomes.

    • Communication andLiaison:

    Serve as a primary point ofcontact for internal and external communication handling inquiriesand requests promptly and professionally.

    Liaisewith family members senior executives and external partners tofacilitate effective communication andcollaboration.

    Represent the family office inmeetings conferences and other business events asrequired.

    • TeamManagement:

    Supervise and mentoradministrative staff providing guidance and support asneeded.

    Foster a positive and productive workenvironment promoting teamwork and professionaldevelopment.

    Conduct performance evaluations andimplement training programs to enhance teamcapabilities.

    Qualifications:

    • Bachelorsdegree in Business Administration Hospitality Management or relatedfield.
    • 7 years of experience in officemanagement operations management or a similar role preferably in afamily office setting in the MIddleEast.
    • Excellent coordination communication andmanagement skills with the ability to interact effectively withindividuals at all levels.
    • Demonstrated abilityto handle sensitive and confidential information with utmostdiscretion and always maintainconfidentiality.
    • Proven track record ofsuccessful administration management and operationaloptimization.
    • Strong organizational andproblemsolving abilities with attention to detail andaccuracy.
    • Proficient in using Microsoft OfficeSuite (Word Excel PowerPoint Outlook) and other relevanttools.
    • Experience with calendar management anddigital collaboration platforms is aplus.
    • Excellent communication skills in Englishknowledge of Arabic is aplus.

    Candidateslocally available in UAE to join on a short notice will be givenpreference for therole.

    Remote Work :

    No

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