Staff Manager to the CEO - dubai - UMO

    UMO
    UMO dubai

    1 hour ago

    Description

    We are looking for a highly organized, resourceful, and proactive Staff Manager to the CEO to serve as a strategic operational partner.


    This role is a unique hybrid:
    you will manage the CEO's executive operations while providing structured PMO support to the Chief Strategy Officer.

    The ideal candidate is a 'force multiplier' — someone who thrives in fast-paced, high-growth environments and can seamlessly pivot from managing complex calendars to tracking technical project dependencies.

    Key Responsibilities 1. CEO Executive Operations

    Calendar & Priority Management:
    Orchestrate the CEO's schedule, ensuring time is aligned with the company's highest priorities


    Communication Flow:
    Manage email triage, draft briefing notes, and handle internal/external correspondence


    Briefing & Research:
    Conduct light research and compile summaries, dashboards, or updates to prepare the CEO for key engagements


    Operational Extension:
    Coordinate travel and logistics, manage expenses, and ensure the CEO's workflow is friction‑free


    Linguistic Support:
    Act as a bridge for communication, providing translation and support in Ukrainian/Russian and English as required.

    • PMO & Project Coordination (Reporting to CSO)

    Project Governance:
    Support the PMO in maintaining project plans, timelines, and delivery trackers


    Risk Management:
    Maintain RAID logs (Risks, Assumptions, Issues, Dependencies) to ensure project health


    Reporting:
    Prepare weekly/monthly PMO dashboards, KPI summaries, and leadership reports


    Cadence Management:
    Coordinate standups, sprint reviews, and steering committee meetings


    Accountability:
    Track action items across squads, ensuring deadlines are met and escalating blockers to leadership proactively.

    Skills & Qualifications Required:

    Multilingual Mastery:
    Absolute fluency in English, Ukrainian OR Russian


    Operational Excellence:
    Proven experience in project coordination and high‑level executive support


    Tech‑Savvy:
    High proficiency in Google Workspace, Notion, Slack, and PM tools (Asana, Jira, or Trello)


    High EQ:
    The ability to navigate cross‑functional teams (Product, Engineering, Operations) with professionalism and discretion


    Detail‑Oriented:
    A 'zero‑mistake' mindset regarding documentation and confidentiality.

    Preferred:
    Experience in Tech, Fintech, or Startup environments. Experience supporting a Founder or C‑level executive. Background in PMO, Business Ops, or Product Ops.


    Regulatory Knowledge:
    Understanding of payments regulation (SEPA/SWIFT, card schemes), digital asset laws, and licensing procedures in key jurisdictions


    Competitive Salary:
    Highly competitive compensation package


    Visa & Residency:
    Full coverage of UAE employment visa and residency permit costs


    Relocation Support:
    Dedicated support for your move, including inbound flight coverage (if applicable)


    Annual Leave:
    24 working days + UAE Public Holidays


    Incentives:
    Eligibility for performance‑based bonuses


    Statutory Benefits:
    End‑of‑service gratuity as per UAE Labour Law.
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