Receptionist/ Administration Assistance - Abu Dhabi, United Arab Emirates - Enerflex

Description

Summary

Responsible for various administrative tasks, greeting visitors and answering telephones. Assisting various departments in travel arrangement, meeting arrangement and other requirements as needed.

Principle Responsibilities and Duties

Greet company visitors with positive attitude, ensure they are signed in and directed to where they need to be

Manage employee travel including booking flights, car rental and hotels. Additionally, coordinate with colleagues in other EMEA entities when hotel and transportation is required for travelling employees

Draft, stamp, and send company letters as required and ensure Letter's Log is updated and accurate

Work with company celebration committee and ensure event location and material's required are arranged accordingly

Track office supplies and other office materials and ensure stock availability at all times

Ensure legal documents, entities/branches licenses and their related documents are organized, tracked and updated in addition to handling the entities/branches online Portal

Schedule pest control, maintenance schedules and collection of recyclable waste by third party

Manage Emails (RFQ, ITT, EOI, and vendor invoices) and send relevant emails to the appropriate department/person-in-charge

Ensure required business cards and name plates are request and issued

Qualifications

Minimum High School diploma or equivalent required; some college experience preferred

Minimum 3 years of relevant experience

Intermediate skill level for Microsoft office products

Fluent in English command (written and spoken)

Ability to multi-task, prioritize, takes initiative, able to work under stress and work efficiently

Strong interpersonal, communication and Organizational skills. Positive attitude with high integrity

Physical Requirements

Office base environment. Flexibility is required.

About Us:

Transforming Energy for a Sustainable Future. Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.

Enerflex places its core Values of Integrity, Commitment, Creativity, and Success into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.

We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.

What Enerflex Offers You:

Enerflex is an Equal Opportunity Employer

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.

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