Office Manager - Dubai, United Arab Emirates - Benjellounpiper Architecture

Benjellounpiper Architecture
Benjellounpiper Architecture
Verified Company
Dubai, United Arab Emirates

2 weeks ago

Ahmed Al-Mansouri

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Ahmed Al-Mansouri

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Description

job description

Objectives of this role

  • Oversee visitors to the office and ensure a friendly, personal experience
  • Ensure peak operations for the organization and implement preventive measures for potential issues
  • Implement policies and procedures, measure outcomes against standards, and improve operational flow
  • Coordinate internal and external resources, and cultivate relationships with vendors
  • Respond to requests and questions about office operations

Responsibilities

  • Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
  • Oversee daytoday office activities as main point of contact in reception area, and keep management informed regularly via performance reports
  • Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
  • Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
  • Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested

Required skills and qualifications

  • Five or more years of experience in office management
  • Strong timemanagement and people skills, high degree of flexibility, and excellent multitasking ability
  • Ability to maintain confidentiality of company information

Preferred skills and qualifications

  • Bachelor's degree or equivalent
  • Experience in developing internal systems
  • Advanced computer skills and experience with online platforms

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

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