Procurement Officer - Dubai, United Arab Emirates - SPEC Oil & Gas FZCO
1 week ago
Description
Essential Duties & Responsibilities:
- Requesting quotation from various suppliers for the requisitions from Vessels, Commissioning department, Project Material from Project MTO etc.
- Get approval from requester, to enter Purchase Order for processing and liaise with supplier for delivery.
- Tracking Shipment and notify Vessel Agent for clearance and delivery onboard.
- Arranging Trailer, Truck & Crane requirements for Yard/commissioning dept projects and Vessel Mob-Demob support etc.
- Crew change notification to Vessel Agent for all vessel crews on operational mode.
- Coordination with Logistics Manager for preparing Project/Vessel/Agent contact list.
- Vessel Crew/Passenger List in order to advice vessel clearing agent for the clearance.
- Preparing Proforma Invoice, Packing List and Delivery Note for project item movements from yard to project site and DG/NDG Letter for shipments.
- Drafting letters and faxes, Scanning documents for shipment clearance authorization purpose.
- Arranging Port pass for incoming personnel to our yard and vessels.
- Followup for Safety Certificates after Quality testing prior vessel mobilisation.
- Preparing and sending required documents to Vessel Clearing agents and Clients in order to get permission for vessel in foreign waters.
- Providing all documentation required by the client in a timely and professional manner.
- Handling of documents as per document control guidelines and approved templates.
- Performs such other duties as assigned.
Essential Work Skills:
- General office administration, including assisting Logistics Manager.
- Should possess good communication and interpersonal skills and ability to interact with staff of all level.
- Good convincing and bargaining power
- Ability to communicate both verbally and written with all parties.
- Ability to work effectively individually or in a team environment and to handle multiple projects simultaneously.
- Strong organization and administrative skills.
Academic Requirements/Experience:
- Graduate in any Discipline with minimum of 2yrs local experience
- Should possess good communication and knowledge of local market and international markets
- Ability to work under pressure and effectively both individually or in a team environment.
Salary:
AED4, AED5,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
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