Executive and Personal Assistant - Abu Dhabi - P2P

    P2P
    P2P Abu Dhabi

    23 hours ago

    د.إ240,000 - د.إ420,000 (AED) per year *
    Description

    MAIN DUTIES/RESPONSIBILITIES OF THE ROLE:

    Essential Responsibilities:

    The primary role of this position is to support administratively various senior level executives in their business activities in both English and Finnish.

    Assistant Duties include:

    • Coordinating, scheduling and managing meetings both in person and by VCs (Zoom/Webex)
    • Extensive calendar management, dealing with the team internally and with clients
    • Calendar support to the rest of the team when required
    • Restaurant and car bookings
    • Provide extensive travel arrangements for the family, including: booking flights, visa applications, accommodation, ground transfers, arranging meeting and preparation of itineraries if needed
    • Provide support to other EAs when they are on A/L
    • Expense submission
    • Liaise with staff and family members
    • Liaise with external parties on behalf of the family
    • Property management: overseeing maintenance and upkeep of properties, including liaising with contractors and managing renovations or repairs
    • Assist with administrative duties: scheduling appointments, checking emails, answering, making phone calls, and managing personal documentation
    • The role requires someone who is dynamic and flexible. They will need to be able to work productively in an extremely fast-paced environment with lots of last-minute changes, requests and interruptions. They must have exceptional attention to detail and be comfortable working in a busy/high pressure environment. They must be able to work well alone & within a team and prioritize tasks effectively.

    PERSON SPECIFICATION

    WORK EXPERIENCE/BACKGROUND:

    Essential

    • Fluency in Finnish and English is required
    • Diary management experience
      • Relevant administrative experience
        • Previous roles supporting multiple key stake holders in a very fast-pace environment
          • Positive, can do attitude

          TECHNICAL/BUSINESS SKILLS & KNOWLEDGE:

          Essential

          • Proven expertise with the Internet and Microsoft Office environment including Word, PowerPoint, Excel and Outlook
            • Strong organisational skills, detail-oriented and the ability to handle multiple priorities
              • Excellent phone manner
                • Extremely organised with excellent time management skills
                  • Ability to manage complex schedules, calendars and travel arrangements across different time zones
                    • Excellent use of English – (written and spoken)
                      • Able to work under pressure
                        • Excel
                          • General understanding of financial markets and terminology
                            • Proactive and ability to think ahead
                              • Integrity and ability to keep thinks always confidential
                                • Ability to adapt to the family schedule and routine

                                #J-18808-Ljbffr
    * This salary range is an estimation made by beBee
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