Front Office Administrator - Abu Dhabi Emirate, United Arab Emirates - Saal

    Saal
    Saal Abu Dhabi Emirate, United Arab Emirates

    3 days ago

    د.إ66,000 - د.إ120,000 (AED) per year *
    Description

    Reception Support

    • Manage the reception desk and welcome visitors, clients, candidates, and vendors.
    • Answer and route incoming calls, emails, and general enquiries - take accurate messages and follow up as needed.
    • Maintain a tidy, professional reception and meeting room set-up (seating, water, stationery, basic AV readiness).
    • Coordinate incoming/outgoing mail, deliveries, and couriers, including tracking and distribution.

    Executive & Operations Administrative Support

    • Provide basic administrative support to the CEO, including scheduling meetings, managing invites, and coordinating diary requirements.
    • Prepare daily/weekly schedule overviews and reminders - flag priorities, clashes, and deadlines.
    • Coordinate meeting logistics (room bookings, attendee confirmations, agenda support, AV set-up, refreshments where required).
    • Capture action points or notes when requested and follow up on outstanding actions to closure.
    • Draft, format, and proofread emails, letters, and routine documents as required.
    • Support Arabic-related documentation as needed, including drafting and reviewing letters in Arabic.
    • Handle confidential information with discretion and maintain organized digital filing.
    • Support basic travel and expense coordination when required.

    Office & Stakeholder Coordination

    • Act as a coordination point for internal approvals, signatures, and priority requests.
    • Support company-wide events or leadership meetings (e.g., townhalls, client visits) including logistics and attendance tracking.
    • Coordinate onboarding and visitor logistics with HR/Admin (welcome support, meeting room arrangements, basic readiness).
    • Liaise with building management and vendors for office-related service requests and follow-ups.

    Key Skills

    • Strong calendar and schedule management skills with high attention to detail.
    • Clear, professional communication in English and Arabic, both verbal and written.
    • Proven ability to handle sensitive and confidential information with discretion and professionalism.
    • Strong coordination, follow-through, and stakeholder management; able to chase actions politely but firmly.
    • Highly organized in documentation, record-keeping, and digital filing.
    • Sound judgement with the ability to prioritise effectively in a fast-paced environment.

    Tools

    • Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) – strong working knowledge.
    • Basic office systems: visitor logs, email distribution lists, document templates, and trackers.
    • Video conferencing tools: Google Meet / Zoom / MS Teams.
    • Comfortable using systems for routine coordination (e.g., Microsoft Dynamics, Darwinbox) is a plus
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    * This salary range is an estimation made by beBee
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