- Manage the reception desk and welcome visitors, clients, candidates, and vendors.
- Answer and route incoming calls, emails, and general enquiries - take accurate messages and follow up as needed.
- Maintain a tidy, professional reception and meeting room set-up (seating, water, stationery, basic AV readiness).
- Coordinate incoming/outgoing mail, deliveries, and couriers, including tracking and distribution.
- Provide basic administrative support to the CEO, including scheduling meetings, managing invites, and coordinating diary requirements.
- Prepare daily/weekly schedule overviews and reminders - flag priorities, clashes, and deadlines.
- Coordinate meeting logistics (room bookings, attendee confirmations, agenda support, AV set-up, refreshments where required).
- Capture action points or notes when requested and follow up on outstanding actions to closure.
- Draft, format, and proofread emails, letters, and routine documents as required.
- Support Arabic-related documentation as needed, including drafting and reviewing letters in Arabic.
- Handle confidential information with discretion and maintain organized digital filing.
- Support basic travel and expense coordination when required.
- Act as a coordination point for internal approvals, signatures, and priority requests.
- Support company-wide events or leadership meetings (e.g., townhalls, client visits) including logistics and attendance tracking.
- Coordinate onboarding and visitor logistics with HR/Admin (welcome support, meeting room arrangements, basic readiness).
- Liaise with building management and vendors for office-related service requests and follow-ups.
- Strong calendar and schedule management skills with high attention to detail.
- Clear, professional communication in English and Arabic, both verbal and written.
- Proven ability to handle sensitive and confidential information with discretion and professionalism.
- Strong coordination, follow-through, and stakeholder management; able to chase actions politely but firmly.
- Highly organized in documentation, record-keeping, and digital filing.
- Sound judgement with the ability to prioritise effectively in a fast-paced environment.
- Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) – strong working knowledge.
- Basic office systems: visitor logs, email distribution lists, document templates, and trackers.
- Video conferencing tools: Google Meet / Zoom / MS Teams.
- Comfortable using systems for routine coordination (e.g., Microsoft Dynamics, Darwinbox) is a plus
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Front Office Administrator - Abu Dhabi Emirate, United Arab Emirates - Saal
Description
Reception Support
Executive & Operations Administrative Support
Office & Stakeholder Coordination
Key Skills
Tools
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Office Administrator
Only for registered members Abu Dhabi, Abu Dhabi Emirate
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Administrative Officer
Only for registered members Abu Dhabi, Abu Dhabi Emirate
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Office Administrator
Only for registered members Abu Dhabi
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Administration Officer
Only for registered members Abu Dhabi, Abu Dhabi Emirate
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Administration Officer
Only for registered members Abu Dhabi
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Administrative Officer
Only for registered members Abu Dhabi
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Office Administrator
Only for registered members Abu Dhabi
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Office Administrator
Only for registered members Abu Dhabi, Abu Dhabi Emirate
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Administrative Officer
Only for registered members Abu Dhabi
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Office Administrator
Full time Only for registered members Abu Dhabi
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Office Administrator
Only for registered members Abu Dhabi
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Office Administrator
Only for registered members Abu Dhabi
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Office Administrator
Only for registered members Abu Dhabi
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Office Administrator
Only for registered members Abu Dhabi
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Office Administrator
Full time Only for registered members Abu Dhabi
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Office Administrator
Only for registered members Abu Dhabi
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Administrative Officer
Only for registered members Abu Dhabi
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Administration Officer
Only for registered members Abu Dhabi
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Administrative Officer
Only for registered members Abu Dhabi
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Administration Officer
Only for registered members Abu Dhabi
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Administration Officer
Only for registered members Abu Dhabi