Automotive Administrative Assistant - Abu Dhabi, United Arab Emirates - Al Rida Auto Mechanical Repairs

Al Rida Auto Mechanical Repairs
Al Rida Auto Mechanical Repairs
Verified Company
Abu Dhabi, United Arab Emirates

1 week ago

Ahmed Al-Mansouri

Posted by:

Ahmed Al-Mansouri

beBee Recruiter
Description
The Automotive Administrative Assistant provides comprehensive administrative support to the automotive department within a company or organization.

This role involves handling various administrative tasks, coordinating communications, and assisting with the smooth functioning of daily operations in the automotive department.


Key Responsibilities:


2.


Data Management:
Maintain and update databases, spreadsheets, and other relevant records, ensuring accuracy and confidentiality.


3.


Document Preparation:
Draft, format, and proofread documents, reports, presentations, and correspondence related to automotive operations.


4.


Filing and Organization:
Manage electronic and physical filing systems, ensuring documents and records are appropriately organized and easily accessible.


5.


Communication Coordination:
Facilitate effective communication within the automotive department and with external stakeholders, including customers, suppliers, and other departments.


6.


Meeting Coordination:

Schedule and organize meetings, conferences, and travel arrangements for automotive department staff, ensuring all logístical details are handled efficiently.


7.


Inventory Management:
Assist in managing inventory levels of automotive supplies, parts, and equipment, coordinating with suppliers and ensuring timely reordering.


8.


Budget Support:
Assist in budget preparation and monitoring, tracking expenses, and maintaining financial records.


9.


Customer Service:
Provide exceptional customer service by answering inquiries, resolving complaints, and maintaining positive relationships with customers.


Requirements:


  • High school diploma or equivalent; additional education or certification in administration or automotive management is a plus.
  • Proven experience as an administrative assistant or in a similar role, preferably within the automotive industry.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with database management systems.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong attention to detail and accuracy in data entry and recordkeeping.
  • Effective communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
  • Ability to handle confidential information with discretion and maintain a high level of confidentiality.
  • Strong problemsolving skills and the ability to work independently or as part of a team.
  • Knowledge of automotive terminology, industry trends, and basic understanding of automotive operations is an asset.
  • You must be speaking, reading, and writing English.
  • You must be speaking Arabic (reading and writing Arabic is a plus).

Note:
This job description provides a general overview of the typical responsibilities and requirements for an Automotive Administrative Assistant. Actual job duties may vary depending on the specific company, organization, or department requirements.


Salary:
From AED3,500.00 per month


Ability to commute/relocate:

  • Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

Experience:

Administrative Assistant: 3 years (preferred)


Language:


  • English and Arabic (preferred)
More jobs from Al Rida Auto Mechanical Repairs
See all jobs of Al Rida Auto Mechanical Repairs