Transport & Facilities Assistant - Abu Dhabi, United Arab Emirates - KFS

KFS

Verified Company

Abu Dhabi, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Organizing and updating documents related to the transport department.

Billing the expenses and filling the documents.
Monitoring DARB, SALIK, and Traffic Fine.
Updating daily accommodation details.
Verifying food allowance for officers.
Enabling online request for Food provision.
Food order and stock checking in Accommodation.
Checking the total expenses, in food provision and maintenance.
Monitoring all vehicle movement.
Arranging transportation PowerPoint for induction.
Tracking transportation department employees leave.
Informing interdepartment about the annual leave, unpaid, emergency leave, joining, and rejoining of the employees.
Planning Annual leave for all transport department employees.
Maintaining cash flow.
Managing and tracking the flow of documentation within the department.
Preparing Credit and debit bills.
Creating templates for future use.
Calculating employees' overtime.
Filing documents in physical and digital records.
Distribute daily checklist copies to internal teams.
Obtaining approval from higher departments.
Informing the renewal of the Abu Dhabi port gate pass to PRO Department.
Requesting essentials for department and employees' _ online requests.
Collecting company accommodation asset details.
Providing monthly accommodation crew occupancy details and summary to the concerned departments.
Contacting clients, and other external parties and take quotations for related jobs.
Monitoring Musaffah accommodation monthly expenses.
Reviewing and verifying monthly transportation fuel expenses.
Maintain proper followups of any task and complete additional duties as per instructions from Transport and Facilities Head.