Buyer Admin Assistant - Dubai, United Arab Emirates - Boutiqaat

Description

• Provide support to the procurement team on a daily basis
• Build and manage internal and external customer relationships in support of the department
• Manage and maintain the diaries of the department, making appointments as requested
• Coordinate, provide, collate and organise external and internal meetings, ensuring the team are prepared and have the relevant documentation
• Prepare and collate the team's monthly Director report
• Produce and distribute the fortnightly Purchasing Early Warning Report
• Organise supply chain functions/seminars
• Attend meetings as requested and take minutes Ensure minutes, documentation and reports are distributed in a timely manner and monitor progress/coordinate close out of actions
• Participate in and sometimes lead ad hoc projects as requested by the senior buying team
• Act as first point of contact for external and internal queries, redirecting to the most appropriate person as necessary
• Complete any further general administrative tasks as required
• Maintain the supply chain database for all suppliers within Barhale including subcontract records held within the
• Company information system Raise purchase orders as directed by the buyers when required
• Conduct initial supply chain suppliers/subcontract approval assessments

• Strong administrative and planning skills
• Proficiency with Microsoft Office
• Highly organised with the ability to prioritise and take ownership of workloads
• Approachable with excellent interpersonal skills and confidence in communicating with all

• Dubai: Reliably commute or planning to relocate before starting work (required)

• Arabic (preferred)