Lease Admin - Sharjah, United Arab Emirates - Americana Restaurants

Description

Job Purpose:

The position is responsible for maintaining the lease administration function in the applicable Market(s). The role of lease administration is as a support function to the Real Estate team to manage effective controls, data accuracy & tracking, maintaining an effective audit trail and effective lease signing aligned with Americana standards & policies to meet the department goals.

Key responsibilities:

• Process Lease signing as per organizational objectives
• Monitor and track the status of lease signing forecasted signing monthly.
• Manage and monitor day-to-day activities within your geographical area that supports the operations of the Portfolio Lease Administration Service Line
• Oversee company portfolio of retail store leases and supervise individuals in the Lease Administration Department in your market (where applicable_.
• Support and assist with Americana's Restaurant Division initiatives & change management
• Recommend new approaches, policies, and procedures to effect continual improvements in efficiency of services performed
• Ensure Americana standards are implemented, met and maintained
• Provide timely and accurate documentation and reporting
• Execute special projects as assigned by Senior Real Estate Portfolio Manager
• Collaborate on high profile projects that will require special attention and reporting
• Manage, train, and develop team members in your market.
• Demonstrate initiative and reflect a sense of urgency in daily duties by meeting or improving upon deadlines
• Closely track and provide updates to the plan for securing NSOs.
• Track critical dates (renewal options, kickouts, rights to terminate and expirations) for existing stores and generate and maintain several reports and weekly updates with respect to same.
• Ensure that all stores with upcoming critical dates are addressed with management in a timely manner and follow through with decisions while meeting critical deadlines.
• Draft and/or review lease amendments and termination agreements with respect to existing stores.
• Assist in the development and implementation of procedures to ensure the integrity of the lease database system.
• Write reports as requested in the lease database system for the Real Estate Department.
• Assist in lease preparation and review against Americana policy & top lease conditions
• Other duties or projects as assigned.
• Maintain an accurate, detailed audit trail for each deal , and track and document decisions related to the same
• Receive cheques from finance related to the lease agreement, check if they are aligned with the particulars of payments as per lease and ensure they are delivered to the Landlord on timely manner.
• Follow up with the Landlord on the executed lease agreement & required official documentation in a timely manner, escalating any delays to the Real Estate deal owner

Qualification & Experience required:

Education:

• University Degree is desirable.
• Knowledge of Word, Excel, Access, and Power Point is essential.

Experience:

• 5-7 years' experience 'Prior leasing experience in a retail chain or shopping center environment'
• Knowledge of legal terms & language of the lease

Knowledge:

• Excellent quality checking & compliance skills
• Ability to plan, organize and adapt in various situations to meet business objectives
• Experience of business process re-engineering
• Experience of extensive Real Estate System Implementation projects
• Strong analytical abilities