Executive Assistant - sharjah - Hitachi ABB Power Grids

    Hitachi ABB Power Grids
    Hitachi ABB Power Grids sharjah

    21 hours ago

    Description
    The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient operation of the office and seamless execution of strategic initiatives within the organization
    How you'll make an impact
    Manage complex calendars, scheduling meetings, appointments, and travel arrangements with strong attention to detail.
    Prepare and edit correspondence, presentations, reports, and other documents, ensuring accuracy, clarity, and alignment with company branding.
    Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
    Serve as the primary point of contact for internal and external stakeholders, managing inquiries, calls, and visitors professionally.
    Handle confidential information with discretion and maintain a high level of professionalism at all times.
    Process expense reports, invoices, and financial documentation accurately and promptly.
    Support special projects and initiatives, conducting research and compiling data when required.
    Maintain organized physical and digital filing systems to ensure efficient document retrieval.
    Anticipate executive needs and proactively identify and resolve potential issues.
    Coordinate office supplies, equipment maintenance, and administrative tasks to ensure smooth daily operations.
    You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.

    Living Hitachi Energy's core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

    Your Background

    Minimum 5+ years of progressive experience as an Executive Assistant supporting C‑suite executives or senior leaders in a fast‑paced corporate environment.

    Bachelor's degree in business administration, Communications, or a related field preferred.
    Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.
    Exceptional organizational and time‑management skills, with the ability to prioritize tasks and meet deadlines effectively.
    Excellent written and verbal communication skills with strong command of grammar and clarity.
    Demonstrated ability to maintain confidentiality and exercise sound judgment and discretion.
    Strong interpersonal skills with the ability to build rapport and communicate effectively across diverse stakeholders.
    Proactive, self‑motivated, and capable of working independently with minimal supervision.
    Experience with travel coordination and expense management systems is highly desirable.
    Strong problem‑solving skills and meticulous attention to detail.
    Job type Full time
    Experience Experienced
    Job function Administration, Facilities & Secretarial
    Contract Regular
    Publication date
    Reference number R0117625
    About Hitachi Energy

    Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core.

    Over three billion people depend on our technologies to power their daily lives.

    With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system.

    Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.
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