- Ensure receptionarea is tidy and presentable and with all necessary stationerymaterials form brochure envelops pensetc.
- Order officesupplies including pantry supplies and maintaining inventorystocks.
- Maintainemergencies details and information first aid etc. in a timely andeffectivemanner.
- Coordinate withany maintenance issues office equipments
- Assist themanagement from time to time on any clericalrequirements.
- Serve visitorsby greeting welcoming directing and announcing themappropriately.
- Answer screenand forward any incoming phone calls & emails whileproviding basic information whenneeded.
- Provide basicand accurate information inperson and viaphone/email.
- Receive and sortdailymail/deliveries/couriers.
- Maintainsecurity by following procedures and controlling access (monitorlogbook issue visitorbadges)
- Updateappointment calendars and schedule meetings/appointmentscoordination of any meeting booked andarranged.
- Ensure thatmeeting rooms are organized andtidy.
- Ensure meetingsrooms are booked accordingly asrequested.
- Ensureguests/visitors are put in visitor s listaccess.
- Proven 23 yearsexperience in administration and reception field with a BachelorDegreein
- GeneralAdministrations/Education & Management. Proficiency withMicrosoft Office hands on experience with office equipment s machines and printers). With the ability towork
- underpressure.
- Professionalattitude and appearance solid written and verbal communicationskills resourceful and proactive when issues arise with excellentorganizational skills multitaskingtime
- managementskills with the ability to prioritize task. Commendable customerserviceprofessional.
- AbuDhabi
Front Office Admin Arabic Speaker - Abu Dhabi, United Arab Emirates - Black Pearl Consult
Description
A new opportunity hascome up from one of the fastestgrowing investment firms in AbuDhabi UAE. They are looking for a Front Office Admin(ArabicSpeaker).
Inthis role you will be the first point of contact for the companyand will provide administrative support across the organization.You will handle the flow of people through the business. Willwelcome and greet guest will be coordinating with all the frontdesk transactions and activities including distributingcorrespondence and redirecting phone calls messages will supportother members of the team with various day to day administrativetasks including coordinating travel requirements assisting withbilling reports room and calendar bookings and ad hoc admin tasks.Duties include delivery of high quality service in a timelymanner.
Duties&Responsibilities
Requirements
Disclaimer:Black Pearl will never ask for money or any form of charge ourcandidates just to process or consider their application for any ofour available vacancies. If you happen to receive such a requestfrom any members of our staff or other individuals claiming to bepart of Black Pearl please do call our office ator drop us amessage on ourwebsite.
Proven 2-3 years experience in administration and reception fieldwith a Bachelor Degree in General Administrations/Education &Management. Proficiency with Microsoft Office, hands on experiencewith office equipment s (e.g. fax machines and printers). With theability to work under pressure. Professional attitude andappearance, solid written and verbal communication skills,resourceful and proactive when issues arise with excellentorganizational skills, multitasking, time management skills withthe ability to prioritize task. Commendable customer serviceprofessional. Work Location: Abu Dhabi To view other vacancies wehave, please check our website () and follow us on our social mediaaccounts - LinkedIn / Facebook / Twitter / Instagram Disclaimer:Black Pearl will never ask for money or any form of charge ourcandidates just to process or consider their application for any ofour available vacancies. If you happen to receive such a requestfrom any members of our staff or other individuals claiming to bepart of Black Pearl, please do call our office at or drop us amessage on our website - .