Executive Secretary - Dubai, United Arab Emirates - Mona Beauty Center
Description
Job Summary:
The Executive Secretary will provide high-level administrative support to the Executive Director and other senior staff.
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Supervisory Responsibilities:_
- May recruit, interview, hire, and train junior administrative staff in the department.
Duties/Responsibilities:_
- Provides highlevel administrative support and assistance to the Executive Director and/or other assigned leadership staff.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Arranges travel and accommodations for executives.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.
Required Skills/Abilities:_
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a highpaced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Education and Experience:_
- High school diploma required; Bachelors degree in Business Administration or related field preferred.
- At least four years of related experience required.
Physical Requirements:_
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
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Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
Experience:
- Secretary: 2 years (preferred)
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