Facilities Coordinator - Dubai, United Arab Emirates - Al-Futtaim

Description

What you will do:

• Maintainstaff roster schedule and allocation across allsites.
• Accountable for both managing andforwarding the daily site attendance and maintaining comprehensiverecords and files for the staff both outsource and in-houseoperatives.
• Optimize communication andcollaboration between the on-site team and supervisors to enhanceoverall synergy and efficiency.
• Comply with theIntegrated Management System (IMS) and meet the Health, Safety, andEnvironment (HSE) requirements outlined by the client andcompany.
• Ensure the completeness and alignmentof essential documentation with the company's qualityassurance system for optimal efficiency and adherence tostandards.
• Consistently contribute to,recommend, implement, and communicate enhanced processes, policies,and procedures, with an ongoing commitment to achieving greaterefficiencies and heightened customersatisfaction.
• Facilitate the organization,document meeting minutes, and actively participate in regular staffmeetings, utilizing them as a foundation for establishingconsistent standards in both quality of work andbehavior.
• Establish monthly reporting format inline with the requirements, ensuring accurate information capture,and adhere to timely submission for both internal and externalreporting requirements.
• Contribute to theseamless integration of the CAFM system into operations byassisting in tasks such as generating work orders, managingclosures, and facilitating the reportingprocess.
• Able to create work order request thruthe CAFM system and quotations to the client and coordination withoperations on confirmed task and tracking every WO's andpayments.
• Coordination with variouscontractors, raising concerns, tracking reports, invoicing, andother matters that is necessary to support theoperation.
• Coordinates with internal supportgroup for any matter such logistics & transportation,helpdesk, stores, procurement, training to avoid any interruptionwith the team's operation or scheduledtask.
• Ensure other administrative tasks likearchiving, document transmittals, all kind of reporting, etc. arepart of day-to-day task. Accountable for liaising and coordinatingwith the HR department concerning employee needs, including but notlimited to overtime, annual leave, sick leave, visa renewal,passport renewal, and Emirates ID follow-ups.
  

Required skills to besuccesful :

• Excellent computer skills in Word,Excel is required
• Strong staff managementskills
• Excellent verbal and writtencommunication skills
• High level of customerorientation / understanding
• Trouble shootingand problem-solving skills
• Experience workingwith any CAFM (Maximo, FSI, etc..)
  

What equips you forthe role :

• Minimum of 4-5 years of experienceworking as admin or coordinator in FMindustry
• Secondary school qualification.Bachelor's degree would be an addedadvantage.