Shipping & Custom Manager (Subsea+Island) - Abu Dhabi, United Arab Emirates - Global Projects Services AG

Description

Saipem UAE

Location: Abu Dhabi

Project: Hail & Ghasha

Role Description

Mission

Streamline the Shipping and Customs activities within the supply chain process, coordinate with Procurement, Expediting & Inspection, Asset and Operational Logistics to improve efficiency, competences and reduce costs.

Define the best transportation and customs scheme, related feasibility and costs according to actual Projects requirements.

Supervise/manage and ensure that Shipping and Customs activities are actually carried out in an efficient and safe manner, within allocated budget in compliance with Projects plans and requirements

Guarantee an overview of available resources in terms of competences, ability, assuring their optimal use

Tasks

Supervise/manage transport and customs formalities of Saipem purchased materials/Saipem and Subcontractors own equipment/ Company Provided Items, from the delivery point agreed in relevant contracts or indicated in relevant TR/TO, up to required destination.

Support the Tendering department and/or any other function involved in the supply chain process to define best transportation scheme, assess feasibility and provide for related budget

• During both tendering and execution phase, define proper overall Project Customs scheme according to Project fiscal organization/ Vendor location & materials country of origin/Customs and fiscal regulations in the country of operation
• Support the Procurement function in defining the best contractual delivery terms, provide transport costs to align vendors/subcontractors offers, prepare packing specification and shipping instruction to enable Expediting & Inspection department to properly manage the actual goods supply
• Liaise with Expediting & Inspection department, once goods are available and released for collection, to timely arrange for the shipment to destination.
• In coordination with Logistics function define the Project Shipping instructions and ensure related distribution through the Shipping & Customs Network to all the transport offices involved.
• Support the Insurance department and ensure proper notification when the value of a shipment exceed the Corporate Insurance deductibles and/or when a damage occurs during transportation.
• Review and approve Scope of works, Purchase Requisitions and Technical Bid Evaluations relevant to Transport Frame Agreements.
• Manage Transport Agreements and monitor their utilization, approve related AfS/ WO within power of attorney limit and authorize SE/Progress Report.
  
  

Ensure the retrievable archive of documents relevant to shipping and customs activities

• Review and approve Scope of works, Purchase Requisitions and Technical Bid Evaluations relevant to single dedicated shipments. Once awarded, manage related transport contract during execution up to completion.
  
  

Ensure the required information flows toward the competent Functions for liquidated damages and prices revision

• Assign Shipping & Customs Coordinators to Projects and ensure the support of an adequate number of Shipping & Customs officers, if required, outsourced through the Shipping & Customs Network
• Participate to the process of vendors qualification
• Provide adequate feedback and reporting on actual Owners, freight forwarders and customs brokers performances