- Support daily store and operational activities to ensure smooth functioning
- Coordinate with sales, warehouse, and support teams to resolve operational issues
- Ensure compliance with company SOPs, policies, and audit requirements
- Assist in store audits, stock checks, and operational reporting
Maintain operational records, files, and documentation
Handle invoices, vendor bills, delivery challans, and expense statements
Prepare daily, weekly, and monthly MIS reports
Support finance with petty cash and expense tracking
Liaise with vendors for supplies, maintenance, and services
Coordinate with HR for attendance, rosters, onboarding documentation
Support leadership communication with store and corporate teams
Follow up on approvals, documentation, and operational requests
Oversee store maintenance requirements (fixtures, IT, utilities)
Coordinate with service providers for timely issue resolution
Ensure hygiene, safety, and operational standards are maintained
Manage the CEO's calendar, meetings, and appointments
Coordinate internal and external meetings on behalf of the CEO
Prepare meeting agendas, presentations, reports, and follow-up notes
Draft professional emails, letters, and internal communications.
Act as a point of contact between the CEO and internal teams/vendors.
Maintain confidentiality of sensitive business and personal information.
Track action items from CEO meetings and ensure timely follow-ups.
Accuracy and timeliness of operational and CEO-related tasks.
Effectiveness of CEO calendar and communication management.
Quality and confidentiality of documentation and reporting.
Inventory and operational audit compliance.
Responsiveness and follow-up closure rate.
Bachelor's degree in business administration, Operations Management, or a related field.
Work Experience
- 2–5 years of experience in retail operations, administration, or executive assistance
- Prior experience supporting senior leadership preferred
- Fashion / lifestyle / luxury retail experience is an advantage
- Strong organizational, planning, and multitasking abilities
- High level of discretion and confidentiality
- Excellent verbal and written communication skills
- Ability to prioritize CEO-level tasks alongside operational work
- Proficiency in MS Excel, Word, PowerPoint, email, and calendars
- Familiarity with POS / ERP systems preferred
- Excellent English
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Operations & Administration Executive - Dubai, Dubai, United Arab Emirates - AWR
Description
DescriptionRetail Operations Support
Administrative & Documentation
Vendor, HR & Inter-Department Coordination
Facilities & Store Maintenance
CEO Personal Assistant Responsibilities
Key Performance Indicators (KPIs)
Educational Qualification
Competencies
Languages
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Administrative Executive
Only for registered members Dubai
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Administration Executive
Only for registered members Dubai
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Administrative Executive
Only for registered members Dubai, Dubai
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Executive Administration
Only for registered members Dubai
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Administration Executive
Only for registered members Dubai
-
Administration Executive
Full time Only for registered members Dubai
-
Administrative Executive
Only for registered members Dubai
-
Administrative Executive
Only for registered members Dubai, Dubai
-
Administrative Executive
Only for registered members Dubai
-
Administrative Executive
Only for registered members Dubai
-
Administration Executive
Only for registered members Dubai
-
Administrative Executive
AWR- Dubai, Dubai, United Arab Emirates
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Executive Administrative Coordinator
Only for registered members Dubai
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Executive Team Administrator
Only for registered members Dubai
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Receptionist & Administrative Executive
Only for registered members Dubai, Dubai
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Account Administrative Executive
Only for registered members Dubai
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administration and accounts executive
Only for registered members Dubai
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Executive / Administrative Assistant
Only for registered members Dubai
-
Executive Administrative Assistant
Only for registered members Dubai, Dubai
-
Operations And Administrative Executive
Only for registered members Dubai, Dubai
-
HR & Administration Executive
Only for registered members Dubai, Dubai