Administration Specialist - dubai - Knight Frank Group

    Knight Frank Group
    Knight Frank Group dubai

    3 days ago

    د.إ90,000 - د.إ150,000 (AED) per year *
    Description
    Dubai, United Arab Emirates | Posted on 01/07/2026
    We are currently seeking a detail-oriented and organized Administration Specialist to provide comprehensive support to our Hospitality team.

    You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members.

    Prepare and manage bids, ensuring all necessary documents are collected, reviewed, and presented in a timely and professional manner. This includes gathering data, specifications and supporting materials.

    Conduct research on potential clients, competitors, and market trends to create competitive and relevant bid proposals that reflect the company's strategic approach and value proposition.

    Ensure that all bids adhere to client requirements, company standards, and regulatory guidelines, reviewing all documents for accuracy, completeness, and consistency prior to submission.

    Assist with evaluating feedback from clients, tracking the status of bids, and preparing reports on bid outcomes to improve future bidding strategies and identify areas for improvement.

    Make travel arrangements for team members such as booking flights, cars, and hotel reservations.

    Organize and maintain documents, records, and files (including emails, reports, letters, schedules, forms and tender documents) in paper and/or electronic format, ensuring accuracy and easy retrieval.

    Ensure all documents have a file path for reference.
    Prepare and draft letters, reports, agendas, and papers for meetings.
    Inputs and updates information in databases and spreadsheets.
    Assist in data entry, generating reports, and compiling information as required by the team.
    Assist in drafting and collating pitching material.
    Support team members with MS Word, PowerPoint and Excel based tasks.
    Ensure reports and outputs are in line with formatting standards.
    Maintain office efficiency by organizing and implementing administrative systems, procedures, and policies.

    Control and maintenance of team diaries, making appointments and arrangements for all meetings and inspections with clients, developers, agents, owners and colleagues.

    Prepare precise targeted marketing emails.

    Liaise with internal and external accounts departments as required for raising of invoices, travel and expense reporting and other items.

    Ensure files adhere to audit regulations.
    Arrange and execute post and courier services.
    Answer phone calls, respond to emails, and handle correspondence on behalf of the team.
    Handle computer/database (KF Database, Contacts Register, Hub).
    Maintain correct contact information on People Search for the department.
    Requirements

    Minimum of 5 years proven experience as an Administrative Assistant, Secretary, or similar role, with a minimum of 2 years involvement in bids and proposals.

    Excellent interpersonal and communication skills.
    Professional, pleasant and confident manner in making and receiving phone calls.
    Strong organizational and problem-solving abilities.
    Ability to take initiative and work proactively.
    Ability to work through periods of high workload.
    Ability to maintain and improve filing systems.
    Attention to detail and a high level of accuracy.
    Ability to maintain confidentiality and handle sensitive information.
    Strong team player with the ability to build relationships.
    Flexibility, adaptability, and a co-operative attitude.
    Understanding of regional business culture and regulations.

    Software:
    Microsoft Office programs (Excel, PowerPoint, Outlook and Excel ) to an advanced level including mail merge.

    Language skills:
    Fluency in English, written and verbal.
    About Company
    Knight Frank LLP is the leading independent global property consultancy. Headquartered in London, the Knight Frank network has 740+ offices across 50+ territories and more than 27,000 people. The Group advises clients ranging from individual owners and buyers to major developers, investors, and corporate tenants.

    For further information about the Firm, please visit In the MENA region, we have strategically positioned offices in key countries such as the United Arab Emirates, Saudi Arabia, Bahrain, Qatar, and Egypt.

    For almost 2 decades, we have been offering integrated residential and commercial real estate services, including transactional support, consultancy, and management.

    Understanding the unique intricacies of local markets is at the core of what we do, we blend this understanding with our global resources to provide you with tailored solutions that meet your specific needs.

    At Knight Frank, excellence, innovation, and a genuine focus on our clients drive everything we do.

    We are not just consultants; we are trusted partners in property ready to support you on your real estate journey, no matter the scale of your endeavour.

    #J-18808-Ljbffr
    * This salary range is an estimation made by beBee
  • Work in company Remote job

    Administrative Specialist

    Only for registered members

    This is a full-time remote role for an Administrative Specialist.The Administrative Specialist will perform daily tasks such as managing administrative activities. · Assisting with customer service inquiries. · ...

    Dubai, Dubai

    3 weeks ago

  • Work in company

    Administration Specialist

    Only for registered members

    You serve as the functional bridge between core departments, ensuring operational redundancy by mastering finance, logistics, and corporate services workflows. · ...

    Dubai

    3 weeks ago

  • Work in company

    Administration Specialist

    Only for registered members

    At the world market leader in energy technology you will contribute to keeping the energy supply stable in the future. · You possess 4+ years in a broad Operations or Admin role within a fast-paced environment. · ...

    Dubai, Dubai

    3 weeks ago

  • Work in company

    Administrative Specialist

    Only for registered members

    Manage day to day office administration operations including facilities support and office maintenance coordination Coordinate official documentation record keeping and filing systems to ensure accuracy and compliance Assist with travel arrangements meeting coordination and calen ...

    Dubai

    3 weeks ago

  • Work in company

    Administrative Specialist

    Only for registered members

    We're Hiring Real Estate Administrative Officer · (Arabic Speaker) · – Sharjah · Company: Rooftop Real Estate · Location: Sharjah · Availability: Immediate Joiners Preferred · Rooftop Real Estate is expanding We are looking for a professional and experienced Real Estate Administr ...

    Dubai, Dubai د.إ90,000 - د.إ150,000 (AED) per year

    1 week ago

  • Work in company

    Office Administration Specialist

    Only for registered members

    TruKKer is one of the most successful and well-funded Logitech startups of the EMEA Region with 700+ employees and our presence in eleven countries of operation (KSA, UAE, India, Egypt, Bahrain, Jordan, Oman, Turkey, Poland, Kazakhstan & China) grown aggressively. · Since our inc ...

    Dubai

    2 days ago

  • Work in company Remote job

    Administrative Operations Specialist

    Only for registered members

    We are seeking a motivated and detail-oriented professional to join our team as a · Full-Time Administrative Specialist (Remote) · . This is a great opportunity to work remotely while contributing to multiple areas of our business. · Requirements: · Fluency in · English · , both ...

    Dubai

    2 days ago

  • Work in company

    Leasing Administration Specialist

    Only for registered members

    We are looking for a talented professional to join our team as a Leasing Admin Specialist in Dubai.In this role you will play a crucial part in Retail Division success ensuring smooth operations effective leasing strategies. · Strategic Lease Proposal Management · ...

    Dubai

    1 month ago

  • Work in company

    Leasing Administration Specialist

    Only for registered members

    We are looking for a talented and experienced professional to join our team as a Leasing Admin Specialist. · Strategic Lease Proposal Management · Lead the end-to-end preparation and assessment of new leases and renewal proposals. · ...

    Dubai, Dubai

    1 month ago

  • Work in company

    Administrative Specialist-UAEN

    Only for registered members

    Company Description · Bausch + Lomb is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. Our comprehensive portfolio includes contact lenses, lens care products, eye care products, ophthalmic pharmac ...

    Dubai, Dubai

    18 hours ago

  • Work in company

    HR Administration Specialist

    Only for registered members

    Create and lead Human Resources Operations practices from managing activities related to employee onboarding, HR administration, payroll processing. · ...

    Dubai, Dubai

    3 weeks ago

  • Work in company

    Administration Specialist

    Only for registered members

    You will contribute to keeping the energy supply stable in the future by helping shape the implementation of the energy transition with our intelligent digital and analogue solutions. · ...

    Dubai

    3 weeks ago

  • Work in company

    Administrative Specialist

    Only for registered members

    The Admin Specialist is responsible for providing comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the business. · ...

    Dubai

    1 month ago

  • Work in company

    Administrative Specialist

    Only for registered members

    The Admin Specialist is responsible for providing comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the business.This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-p ...

    Dubai

    2 weeks ago

  • Work in company

    Office Administrator Specialist

    Only for registered members

    Job Title: Office Administrator Specialist · Location: Ontario Towers in Business Bay, Dubai, U.A.E. · Reports To: Director · Job Type: Full-Time · About the Company: · Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized fina ...

    Dubai

    1 week ago

  • Work in company

    Administrative Specialist

    Only for registered members

    We are looking for an Administrative Specialist to join our team as a full-time remote employee. · Fluency in English required. · Advanced proficiency in Microsoft Excel needed. · ...

    Dubai

    1 month ago

  • Work in company

    Administrative Specialist

    Only for registered members

    We are currently seeking a detail-oriented and organized Administration Specialist to provide comprehensive support to our Consulting team. · Prepare and manage bids... · ...

    Dubai

    1 month ago

  • Work in company

    Administrative Specialist

    Only for registered members

    We're Hiring Real Estate Administrative Officer (Arabic Speaker) – Sharjah · Company: Rooftop Real Estate · Location: Sharjah · Availability: Immediate Joiners Preferred · Rooftop Real Estate is expanding We are looking for a professional and experienced Real Estate Administrati ...

    Dubai د.إ90,000 - د.إ150,000 (AED) per year

    1 week ago

  • Work in company

    Administrative Specialist

    Only for registered members

    We combine local expertise with international experience, providing clients with strategic advice, seamless property transactions, and innovative solutions. · Prepare legal contracts and agreements for property transactions · Coordinate property transfers and registration process ...

    Dubai

    1 month ago

  • Work in company

    Administration Specialist

    Only for registered members

    At the world market leader in energy technology, you will contribute to keeping the energy supply stable in the future. · We recognize employee dedication through an annual performance bonus and end-of-service benefits in line with UAE labor laws—rewarding both your achievements ...

    Dubai

    3 weeks ago

  • Work in company

    Administrative Data Entry Specialist

    Only for registered members

    We are looking for a detail-oriented and highly organized Administrative Data Entry Specialist to join our team in Dubai.This position requires strong accuracy, speed, and advanced proficiency in Microsoft Office, especially Excel. · Accurate and fast data entry into internal sys ...

    Dubai

    2 weeks ago

Jobs
>
Administrative specialist
>
Jobs for Administrative specialist in Dubai