Event Coordinator - Dubai, United Arab Emirates - Cigalah Drugstore LLC
1 week ago
Description
We are looking for a positive mindset, competent Event coordinator to oversee and organize events, reporting to Marketing Manager.You'll ensure events are successful planned and executed in a cost-effective manner; paying attention to budget, time constraints, and every aspect of customer experience.
Job responsibilities:
Company events include:
trade shows, symposiums, workshops and other small group meetings, internal and external training and international events within others.
Coordinate all operations of Company events from start to finish this include:
- Prepare project/event plans with clear deadlines, tasks and deliverables.
- Prepare budgets, report on monthly status and ensure adherence,
- Obtain quotations for the different services and provide comparison to Marketing Manger
- Source vendors and lead negotiations with suppliers.
- Be in charge of hiring personnel (videographer, photographer, hostess, entertainment team, etc.)
- Manage all aspects of travel logistic: international flights, ground transportation, visas, accommodations etc
- Manage administrative tasks related to vendor payments, contract signatures, budget approvals, event and Speaker permits, etc.
- Coordinate the graphic design requirements for the each of events in with graphic designer and in alignment with marketing agenda.
- Plan in advance other items required for the event such as: product brochures, samples and promotional items purchase.
- Obtain customer experience feedback after the events and report results.
- As a key member of Marketing team, it is expected to bring new ideas for improvement and way to communicate the events success is social media; and occasionally, support with other marketing tasks.
Requirements:
- Proven experience as event coordinator
- Strong project management skills (exceptionally good at organization and operations)
- High level of proficiency in both written and spoken English
- Able to use own initiative in identifying, addressing and resolving day to day issues and challenges.
- Outstanding communication skills with strong even respectful manner to negotiate with vendors/suppliers, business partners and internal stakeholders.
- Computer savvy; proficient in MS Office
- Ability to work with a variety of individuals, including clients, colleagues and external stakeholders.
- Flexibility: Events are planned according to customers availability which sometimes requires to run events during the weekend and outside regular office hours. Presence of each of the event is required for this position.
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
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