Operations Administrator - Ras Al Khaimah, United Arab Emirates - Energy Jobline

Description

• Catering Meal sheet and invoice management.
• Verify daily signed meal sheets against daily POB.
• Verify monthly accommodation and meal sheet summaries towards the signed meal sheets.
• Verify on back charge time sheet against daily POB.
• To ensure the Document Management Standard is enforced throughout the company.
• Ensure smooth flow of information between the department and the company's other departments, vessels and barges, sub-contractors, and clients.
• Continually improve the Document Management process within the company.
• Ensure that all documentation generated by or on behalf of the company is accurately managed, recorded, stored and distributed.
• Prepares documentation materials for, and assists in, various internal and external audits.
• Participate in any HSE, incident and investigation reporting.
• Assists Operations Managers and Technical Manager in a day to day administrative activities.
• Provides secretarial services to Managers including arranging meetings, appointments and travel.
• Attends to the needs of customers / clients by responding to queries and / or facilitating communication between clients, vessels and office if directed by management.
• Ensures that all correspondences relating to Operations are effectively handled and organized.
• Allocate and control the numbering of documents.
• Assist in development, monitoring and reviewing of operational budgets VS Actual spendings.
• Support Operational Managers in planning and executing works where needed.
• Maintain accurate records of barge movements and other relevant operations.
• Collaborate with other departments such as maintenance, HSE (Health, Safety, and Environment), and finance to achieve operational objectives.
• Monitor vessel certification overview and liaise with Operations Manager to ensure no certificates will go overdue.
• Any other duties as assigned by the Technical or Operations Manager