Administration Officer - Dubai, United Arab Emirates - SGS

SGS
SGS
Verified Company
Dubai, United Arab Emirates

1 week ago

Ahmed Al-Mansouri

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Ahmed Al-Mansouri

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Description

Company Description
We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity.

Our 98,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world.


  • Provides administrative support to Operations Control on the daytoday activities.
  • Assist the operations in registration of jobs/samples in appropriates files
  • Ensure all jobs are invoiced promptly and correctly
  • Answer phone calls and assist the customer appropriately
  • Preparation of monthly reports with respect to revenue and expenses
  • Archiving of job files for long term retention as per company policies.
  • Maintenance of Petty Cash account.
  • Maintaining ethical level of confidentiality.
  • Job registration ensure correct invoicing entity details are procured and input in BOSS (Back Office System Solutions).
  • Verification of rates on the invoice against the quotations or per contracts agreed with client.
  • Draft invoice to be prepared as per the rates agreed with the clients and subsequently finalize approval.
  • Issue purchase orders to suppliers after obtaining necessary approvals. Ensure the PO & original invoice are dispatched to accounts in Head office to process payment.
  • Dispatch of documents and samples by courier.
  • Filing & label job files for archiving
  • Monitoring of supplier rebates and invoice adjustments.
  • Preparation and updating Operations/ Laboratory Monthly Revenue Report, unbilled revenue and to compute the accruals
  • Disbursement of petty cash and accounts keeping of the same
  • Adhere to code of Integrity and SGS Sustainability programme.
  • Other administrative duties as assigned.

Qualifications
Graduate

Preferably 1-3 years of experience

Additional Information
LI-Onsite
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