Executive Assistant - Dubai, United Arab Emirates - Fika Consultancy
Description
Provide day-to-day administrative support to the Director to ensure a smooth execution of all daily activities.Provide administrative and logístical support, follow up on relevant reports, effectively manage administrative tasks, manage schedules and office documents, and other tasks related to facilitating the administrative component of the Director's activities.
Key Responsibilities:
Administrative support
Ensure smooth and effective execution of all daily activities and to do's of the Director by managing time and tasks effectively, coordinating meetings, following-up on incomplete tasks and aligning key deliverables
Provide administrative and logístical support by proactively ordering and categorizing digital and physical paperwork
Continuously follow-up on relevant reports and projects in the pipeline
Effectively manage a diverse range of administrative tasks (e.g. correspondences, agendas, logistics,) in order to provide a smooth schedule and enhance the office work efficiency
Manage schedules and organize meetings according to the Director's request and proactively follow-up on re-scheduling and other minor irregularities
Assist in coordinating communications and thus nurturing the relationship with government entities, stakeholders, delegations, and visitors by arranging meetings and organizing business trips and events
Methodically manage office documents and records and ensure that all documents are securely stored and protected
Draft letters and official correspondences as per the direction of the Director
Greet and receive visitors of the Director, inform Director and ensure that required attention and hospitality are provided to the visitors
Shared Activity
Carry out any other duties and responsibilities related to the role at the request of the direct manager
Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
Qualifications:
Bachelor's degree in Business Administration or equivalent
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