Administrative Assistant - Ras al-Khaimah, United Arab Emirates - Bagu Tobacco Technology FZ-LLC

Ahmed Al-Mansouri

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Ahmed Al-Mansouri

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Description

Responsibilities:

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General Administrative Support: Provide administrative support to ensure efficient office operations, including managing schedules, arranging appointments, and handling inquiries.
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Office Management: Maintain office cleanliness and organization, manage office supplies, and ensure equipment is in working order.
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Calendar Management: Coordinate and schedule appointments, meetings, and events, and maintain calendars for team members as needed.
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Correspondence: Draft, edit, and proofread correspondence, reports, and presentations, ensuring accuracy and professionalism.
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Communication: Serve as a point of contact for internal and external communications, both in person and over the phone, directing inquiries to the appropriate parties.
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Record Keeping: Maintain and update filing systems, databases, and records, ensuring information is accurate and easily accessible.
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Travel Arrangements: Assist in making travel arrangements, including booking flights, accommodations, and transportation as needed.
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Meeting Coordination: Prepare meeting agendas, take minutes during meetings, and distribute materials to attendees.
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Assistance to Management: Provide administrative support to senior management, including handling confidential information with discretion.
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Special Projects: Assist with special projects and initiatives as assigned, contributing to the overall success of the organization.


Requirements:


  • Proven experience as an administrative assistant or in a related role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong attention to detail and accuracy in all work.
  • Excellent written and verbal communication skills.
  • Ability to work independently with mínimal supervision and as part of a team.
  • Discretion and confidentiality in handling sensitive information.
  • High school diploma or equivalent qualification; additional certification in Office Management or related field is a plus.

Salary:
From AED3,500.00 per month


Experience:

- administrative assistant: 2 years (preferred)


Language:


  • Arabic (preferred)
Application Deadline: 05/04/2024

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