- Coordinate and liaise with internal and external parties, Businesses, Procurement Department and Service Providers with regards to all required aspects of Facilities Management
- Maintain Complaints Register & follow up on maintenance complaints, forwarding it to the concerned person and ensure the job is complete to the end users satisfaction.
- Maintain & update Vendors Registersآ for Automotive Facilities on a regular basis
- Assist Facilities Manager and the Team to develop strategic management plans including preparing of detailed Opex and Capex budgets.
- Maintain details of Material & Service codes for spares and consumables
- Record all financial transactions including Purchase Orders to monitor Expenses vs Budget
- Assist the Facilities Manager to implement and manage FM service level agreements and FM service contracts for the portfolio.
- Reporting to the Facilities Manager, the role of the Facili
- Degree of Arts or Science
- Minimum 5 to 7 years work experience
- Experience in an admin role preferred
- UAE/GCC experience preferred, not essentialJob-Specific Skills:
- Good knowledge of MS Office applicationsآ
- Time management
- Work to deadlines and ability to work under pressure
- Work on own initiative
- Good communication skills - verbal and writtenBehavioural Competencies :
- A team player
- Excellent Interpersonal Skills
- Cultural awareness
- Able to build strong working relationships
Facilities Coordinator - Dubai, United Arab Emirates - Al Futtaim Group
Description
Toyota, Honda, Marks & Spencers, Ikea, Toys R Us and Dubai Festival City are just some of the amazing stable of world renowned brands managed by the Al Futtaim Group of Companies.
Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses in the Gulf region.
آ Today, Al-Futtaim operates through more than 65 companies in sectors as diverse as commerce, industry and services, and employs in excess of 20,000 people across the UAE, Bahrain, Kuwait, Qatar, Oman, Egypt, Saudi Arabia, Sri Lanka, Syria, Pakistan, Singapore and Europe.
Reports to:
Facilities ManagerDirect Reports:
NilDepartment: Real Estate & Facility Management - AutomotiveLocation: Dubai Festival City
JOB PURPOSE:
Coordinate all Facilities Management related requirements with the Facilities Maintenance Team, Businesses, Vendors and all other concerned departments and to assist the Facilities Manager in all administrative tasksDescription
JOB CONTEXT:
Minimum Qualifications and Knowledge:
Minimum Experience:
Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region.
Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.
The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario.
The Group's continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.
The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy.
This, linked with the Group's belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.
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