Assistant Director, Academic Administration - Abu Dhabi, United Arab Emirates - New York University Abu Dhabi

Description

Position SummaryUAE Nationals are encouraged to apply.

New York University Abu Dhabi (NYUAD) seeks to appoint an Assistant Director, Academic Administration & Planning reporting to the Assistant Provost of Academic Administration, Resource Planning, and Implementation.

The Assistant Director of Academic Administration & Planning will oversee the management and continual improvement of day-to-day operations and be responsible for implementing effective processes and oversight of strategic projects and initiatives.

The incumbent will be the driving force in establishing standards and procedures that bolster the performance and service quality of the Provost's office and contribute in significant ways to enhance our academic administration's organizational effectiveness and operational efficiency.

The ideal candidate should be an energetic and quick learner who possesses superior interpersonal and communication skills and creates an environment that fosters efficient and effective work practices.

Project Management Key Responsibilities:
Develop comprehensive project plans, establish clear goals, and allocate necessary resources for key administrative projects in the Provost OfficeCreate detailed schedules and robust methods for tracking and measuring outcomesLead strategic analysis and oversee all aspects of project execution, ensuring timely completionAssemble and manage a competent project team, delegating tasks and responsibilities effectivelyMaintain consistent and transparent communication with high-level stakeholders, project sponsors, and consultantsFacilitate important meetings for project service and product selection and regularly update key players on project progressOversee vendor contracts meticulously, including the approval of pay requests and change ordersManage budget efficiently and maintain ongoing communication with service providersSkillfully manage internal and external project communicationsGenerate detailed project reports for sponsors and stakeholders, ensuring accountability and transparency

Process Improvement And Operational Efficiency

Conduct, on a regular basis, in-depth analyses of current operational processes to identify inefficiencies and areas for improvementDevelop strategies to streamline workflows and enhance overall operational effectivenessResearch, adopt, and implement industry best practices and benchmarks for operational processes.

Tailor these practices to the unique needs and culture of the Provost's OfficeEstablish and manage key performance indicators (KPIs) for the office's operations.

Regularly monitor and report on these metrics to track improvements and identify areas needing further attentionDevelop and deliver training programs on new processes and technologies for administrative staff in the Provost Office.

Foster a culture of learning and adaptation to changeActively promote a culture of continuous improvement within the office. Encourage staff to identify improvement opportunities and contribute to process enhancement initiativesWork closely with internal departments and external partners to align operational processes and ensure seamless integration and collaboration

Project, Process Documentation And Ongoing Support

Develop and maintain essential project documents, including Project Plans and Risk Registers, aligning with the Academic Strategy implementationContribute to enhancing the project management competencies of team members.

Provide coordinated project management support across various workstreams and committees under the Academic Strategy Governance StructureAssume responsibility for developing and maintaining a structured and controlled project file system, ensuring proper version control and accessibility

Qualifications

Required Education:
Bachelor's degree. Project management qualification ideally PMP, PRINCE 2, ESi or equivalent or be studying for such a qualification.

Required Experience: 5-7 years' experience in Project Management & Business Analysis with completion of formal Project Management training. Experience managing multiple projects in tandem, engaging with various stakeholders and competing priorities.

Experience in managing an administrative governance structure effectively and efficiently, and project managing various workstreams and committees to meet deliverables within scope, budget and on time.

Leadership skills and experience working with project teams. Good understanding of legal issues with contracts. Advanced negotiation and presentation skills. Understands the organization, aims, and processes. Excellent customer service orientation; ability to work both independently and within cross-functional teams.

Preferred Experience:
Financial planning. Data analysis and modeling.

Additional Information:
The University is an equal opportunity employer committed to equity, diversity, and social inclusion.

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