Human Resources Coordinator - Dubai, United Arab Emirates - RAFFLES

Description

Job Description

Organizing the monthly colleague committee meeting, take and update meeting minutesAssisting colleagues with their day-to-day queries and questions.

Responsible for Colleague of the Month/Supervisor of the Quarter/Leader of the Quarter/Trainer of the Quarter processes (nominations, certificates, presentation)Planning and preparing Team Gathering and Town Hall Meetings (scheduling, invitations, presentations, BEO's, decorations)Organize the monthly GM's lunch events (Booking the venue, send out the list, Prepare ID cards)Do the Visa Renewal List & passport expiry list to send to coordinators on a monthly basisAssisting colleagues with vacation planning, ticket booking, and repatriationLiaising with Travel Agency to effectively organize all business travelsMaintaining and updating HR notice boardsPrepare and issue a monthly colleague newsletterEnsure tracking and renewals of all dependent visasAssisting colleagues with admin/document requests and processing all HR-related letters and certificates for colleaguesPreparing weekly schedules and monthly timesheets, to update vacations in OASYS, ticket utilization & employee index.

Responsible for processing Future log orders for the HR teamSmooth handling of leavers process (Resignation, Transfer, Termination of contract), ensuring the clearance process, visa cancellation, and final payment is in order and timely.

Follow up and track Code of Ethics acknowledgements.

To assist GRAA request from the departments, creating/deleting emails for new starters and leaversFile and maintain documents in colleague personal filesMaintain systematic order of the HR shared drive and create process maps for all HR processesResponsible for assisting and organizing monthly engagement activities with the teamAssist with creative poster campaigns and all events organized by the HR Department.

Any other ad-hoc requests by Assistant Director of Talent & Culture/ Director of Talent & Culture

General Responsibilities

Promote efficiency, confidence, courtesy, and high standard of social skillsPromote and ensure good inter-departmental relationsDisplay a pleasant manner and positive attitude at all times and promote a good company image to guests and colleaguesDemonstrate pride in the workplace and personal appearance at all times when representing the hotel thus identifying a high level of commitmentAdhere to Raffles the Palm rules and regulations at all times

Qualifications

Previous experience in a similar HR role is desirable within a 5-star hotelPost-secondary school education

#J-18808-Ljbffr