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- AdministrativeSupport: Provide administrativeassistance to variousdepartments.
- CustomerService: Assist clients andvisitors providing necessaryinformation.
- Documentation: Maintain accurateand uptodate records.
- Confidentiality: Handle sensitiveinformation with the utmostdiscretion.
Emirati ReceptionistAdministrator UAE Nationals - Sharjah, United Arab Emirates - Ultiwise Consult
Description
Designation:
EmiratiReceptionist/Administrator
Responding to:
Human ResourceOfficer
Company Overview:
GulfWater Treatment Co. Ltd. (GWT) has been a pioneering force in theUnited Arab Emirates
since itsestablishment in 1992. Our journey has seen us transform from amodest provider of desalination systemsto
a forwardthinking enterprisededicated to delivering comprehensive watercentric services andinnovative solutions.
PositionOverview:
The Receptionist/role at Gulf Water Treatment Co Ltd. isa key position withinour
organization emphasizing theimportance of creating a positive and welcoming environment forboth visitors and
internal teammembers. As an Emirati Receptionist/Administrator you will beresponsible for a range ofduties
including receptionresponsibilities administrative support language proficiency inArabic and Englishcustomer
service documentationmaintenance collaboration with the team ensuring confidentialityand additional tasks
related togovernment coordination client followups and facilitymanagement.
KeyResponsibilities:
ReceptionDuties:
Warmly greet and receivevisitors in a professionalmanner.
Efficiently handleincoming calls directing thempromptly.
Maintain the receptionareas cleanliness andorganization.
Coordinate meetingroom bookings and support conferencearrangements.
Handle travelarrangements for business trips.
Issue gate passes for staff asneeded.
Assist in monitoring office supplies and maintaininginventory.
Coordinate travelarrangements for employees asneeded.
Follow up with clientsgovernment departments.
Coordinate with Printer Company for printer issues andrequirements.
Arrange courierservices for document shipments as perinstructions.
LanguageSkills:
Fluent in both writtenand spoken Arabic.
Proficient inEnglish for effective communication with nonArabicspeakers.
Follow up withclients for feedback andsatisfaction.
TheReceptionist/Administrator role at the company is a key positionwithin our
GULF WATER TREATMENTCO. LTD
QHSE MANAGEMENTFORMS
Ref No:
GWTHRFRM02
Date:
ROLES& RESPONSIBILITIES
Rev:00
Assist in preparing reportsand documents as required.
Download and print SEWA and Etisalat billsmonthly.
TeamCollaboration:
Collaborate withteam members to ensure smooth officeoperations.
Support colleagueswith administrative tasks asrequired.
Coordinate withtranslation companies for projectrequirements.
Requirements:
Proven experience as a receptionist or in a similarrole.
Excellent communication andinterpersonal skills.
Proficiencyin Microsoft Office Suite (Word ExcelOutlook).
Strong organizationaland multitasking abilities.
Ability to work independently andcollaboratively.
Knowledge ofoffice management systems andprocedures.
Previous experiencein a similar role within the Gulf region isadvantageous
Designation:
Emirati Receptionist/Administrator Responding to:
Human Resource Officer Company Overview:
Gulf Water Treatment Co.
Ltd. (GWT) has been a pioneering force in the United Arab Emiratessince its establishment in 1992.
Our journey has seen us transformfrom a modest provider of desalination systems to aforward-thinking enterprise, dedicated to delivering comprehensivewater-centric services and innovative solutions.
Position Overview:
The Receptionist/role at Gulf Water Treatment Co Ltd.
is a keyposition within our organization, emphasizing the importance ofcreating a positive and welcoming environment for both visitors andinternal team members.
As an Emirati Receptionist/Administrator,you will be responsible for a range of duties, including receptionresponsibilities, administrative support, language proficiency inArabic and English, customer service, documentation maintenance,collaboration with the team, ensuring confidentiality, andadditional tasks related to government coordination, clientfollow-ups, and facility management.
Key Responsibilities:
1.
Reception Duties:
Warmly greet and receive visitors in aprofessional manner. Efficiently handle incoming calls, directingthem promptly. Maintain the reception area's cleanliness andorganization. Coordinate meeting room bookings and supportconference arrangements. Handle travel arrangements for businesstrips. Issue gate passes for staff as needed. 2.
AdministrativeSupport:
Provide administrative assistance to various departments.
Manage incoming and outgoing mail and packages. Assist inmonitoring office supplies and maintaining inventory. Coordinatetravel arrangements for employees as needed. Follow up withclients, government departments. Coordinate with Printer Companyfor printer issues and requirements. Arrange courier services fordocument shipments as per instructions. 3.
Language Skills:
Fluentin both written and spoken Arabic. Proficient in English foreffective communication with non-Arabic speakers. 4.
CustomerService:
Assist clients and visitors, providing necessaryinformation. Uphold a high standard of customer serviceconsistently. Follow up with clients for feedback and satisfaction.5.
Documentation:
Maintain accurate and up-to-date records.
TheCompany has been a pioneering force in the United Arab Emirates TheReceptionist/Administrator role at the company is a key positionwithin our GULF WATER TREATMENT CO.
LTD QHSE MANAGEMENT FORMS RefNo:
GWT-HR-FRM-02
Date:
ROLES & RESPONSIBILITIES Rev: 00 Assistin preparing reports and documents as required. Download and printSEWA and Etisalat bills monthly. 6.
Team Collaboration:
Collaboratewith team members to ensure smooth office operations. Supportcolleagues with administrative tasks as required. Coordinate withtranslation companies for project requirements. 7.
Confidentiality:
Handle sensitive information with the utmost discretion. Maintainconfidentiality in all dealings.
Requirements:
Proven experience asa receptionist or in a similar role. Excellent communication andinterpersonal skills. Proficiency in Microsoft Office Suite (Word,Excel, Outlook). Strong organizational and multitasking abilities.
Ability to work independently and collaboratively. Knowledge ofoffice management systems and procedures. Previous experience in asimilar role within the Gulf region is advantageous