Operations Administrator - Ras Al-Khaimah, United Arab Emirates - Talent Pal

    Talent Pal
    Talent Pal Ras Al-Khaimah, United Arab Emirates

    3 weeks ago

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    Description

    BH258663

    Posted: 25/01/2024

      $10 perannum United Arab Emirates Awanat Ras alKhaimah Permanent Alternative & Renewable Energy Offshore Wind
    Dear All

    Looking for a Operations Administrator with extensive experience inMarine industry We are hiring for a Marine Management companybased in UAE

    Job Description&Responsibilities
    • Administration and coordination of meetings whereneeded.
    • Catering Meal sheet and invoicemanagement.
    • Verify daily signed meal sheetsagainst daily POB.
    • Verify monthlyaccommodation and meal sheet summaries towards the signed mealsheets.
    • Verify on back charge time sheetagainst daily POB.
    • To ensure the DocumentManagement Standard is enforced throughout the company.
    • Ensure smooth flow of information between the departmentand the companys other departments vessels and bargessubcontractors and clients.
    • Continuallyimprove the Document Management process within thecompany.
    • Ensure that all documentationgenerated by or on behalf of the company is accurately managedrecorded stored and distributed.
    • Preparesdocumentation materials for and assists in various internal andexternal audits.
    • Participate in any HSEincident and investigation reporting.
    • AssistsOperations Managers and Technical Manager in a day to dayadministrative activities.
    • Providessecretarial services to Managers including arranging meetingsappointments and travel.
    • Attends to the needsof customers / clients by responding to queries and / orfacilitating communication between clients vessels and office ifdirected by management.
    • Ensures that allcorrespondences relating to Operations are effectively handled andorganized.
    • Allocate and control the numberingof documents.
    • Assist in development monitoringand reviewing of operational budgets VS Actualspendings.
    • Support Operational Managers inplanning and executing works where needed.
    • Maintain accurate records of barge movements and otherrelevant operations.
    • Collaborate with otherdepartments such as maintenance HSE (Health Safety and Environment)and finance to achieve operational objectives.
    • Monitor vessel certification overview and liaise withOperations Manager to ensure no certificates will gooverdue.
    • Any other duties as assigned by theTechnical or Operations Manager
    Quality and education.
    • Ability towork in a team.
    • Good knowledge in Englishlanguage.
    • Previous experience in maritimeoperations or a similar industry.
    • Strongorganizational and communication skills.
    • Proficiency in using relevant software and tools fordocumentation and reporting.
    • Proven trackrecord in Document Management functions.
    If you have similar kind of experience kindly apply onconfidential

    With over 90 years combinedexperience NES Fircroft (NES) is proud to be the worlds leadingengineering staffing provider spanning the Oil & Gas Power& Renewables Chemicals Construction &Infrastructure Life Sciences Mining and Manufacturing sectorsworldwide. With more than 80 offices in 45 countries we are able toprovide our clients with the engineering and technical expertisethey need wherever and whenever it is needed. We offer contractorsfar more than a traditional recruitment service supporting witheverything from securing visas and work permits to providingmarketleading benefits packages and accommodation ensuring they aresafely and compliantly able to support our clients.
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