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- To ensure smooth administration of Sales & Marketing Department to the standard required by the Hotel and follow up of assigned and "Walk-In" site inspections and in-house group arrangements.
- To coordinate all internal and external correspondence, incoming e-mail, and another administrative duties for the Sales team.
- To maintain complete and supported records of all sales agreements, contract and quotes for the hotel as per Sofitel procedures and policies.
- To provide a courteous, professional, efficient and flexible service at all times, following Sofitel Palm standards of performance, by e-mail, phone or in person.
- To be entirely flexible and adapt to rotate within different sub departments of the Sales and Marketing Department or any other Department of the hotel as assigned.
- To perform all duties and tasks when rotated or assigned to another Department as per Master Task List or Standards of Performance for that Department.
- To be fully conversant with all services and facilities offered by the hotel.
- To perform opening and closing procedures established for the Sales office.
- To ensure that the Sales office and surrounding area is kept clean and organized at all times.
- To monitor operating supplies and reduce spoilage and wastage.
- To utilize Delphi for all accounts management functions and assist the assigned Sales Managers with the necessary follow-up , when they are out on sales calls.
- To ensure that the correct booking procedures are implemented, including group room and meeting program history, contractual agreements, room block analysis, etc.
- To ensure that all credit and collection procedures that have been established by the Hotel are implemented following the established Credit Policies and Procedures.
- To ensure that all sales contracts follow the established Hotel Policies and Procedures.
Sales Coordinator - Ras Al Khaimah, United Arab Emirates - Hotel Chadstone Melbourne MGallery
