Administration Assistant at Sisd - Dubai, United Arab Emirates - Jobs for women in the UAE

Jobs for women in the UAE

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Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

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Description

Administration Assistant at SISD

Administration

Listed On: 13 March 2023

Expires On: 13 April 2023

Dubai
The Swiss International Scientific School Dubai (SISD) is seeking an experienced Administration Assistant to support the front of house team, secondary team and admissions team in administrative duties.

About SISD

The Swiss International Scientific School in Dubai (SISD) is a leading international day and boarding school where future generations are inspired to become confident and enthusiastic lifelong learners, ready to embrace the opportunities and challenges of a global world.

Founded in 2015, our school currently welcomes more than 1800 students of more than 90 different nationalities on its cutting-edge campus, in the centre of Dubai.

From Pre-KG to Grade 12, SISD follows the full continuum International Baccalaureate (IB) programme in three streams focusing on personalised learning and the development of 21st century skills.

Students choose between the English with additional languages/STEAM stream or the bilingual English-French/German streams.

We pride ourselves on being a fully accredited IB Continuum World School, offering the IB Primary Years Programme (PYP), IB Middle Years Programme (MYP), IB Careers Programme (IB CP) and IB Diploma Programme (DP).

Our personalised international curriculum offers an engaging learning experience, the challenge of developing a real understanding of cultural diversity and the support of a thriving international community.

Our state of the art, eco-friendly campus adjacent to Dubai creek, ensures that we can offer a wide range of sporting and after school activities tailored to the personal needs and preferences of every student.

Job Title:
Administration Assistant

Department:
Admin

Start Date:
Immediate

Reports to:
Head of Marketing & Admissions

Direct reports:
Front Desk Assistant

Job Scope:

This role is a temporary position to support the front of house team, secondary team and admissions team in administrative duties.

Main

Responsibilities:

The following duties are not shown in order of priority or frequency, nor is the list comprehensive, but rather an indication of the type and level of duties expected of the post.

To deal with telephone enquiries in a prompt, friendly and efficient manner and taking clear and accurate telephone messages.
To register late arriving secondary students
To contribute to the overall ethos and aims of the School
To provide administration support for the Admissions team to include but not limited to:
Maintaining SISD student data information system
Maintaining paper student files for new applicants
Supporting and collaborating with Admissions, Academic and Medical teams
Scanning documents and saving to Open Apply, if required
Checking for completeness of all student records applicants and enrolled students
Maintaining student files online to ensure completeness and correctness of student data at all times
Management and updating of Emirates IDs for all students
Reminders and chasing parents of all missing documents
Preparing Offer letters to new students

Key Relationships

Internal:
SISD team, School Management, Teachers, Students

External:
Parents, Guests, Partners, Suppliers

Position Requirements

Education:

College or Degree educated
Administration

and/or Customer Service background

Experience:

A minimum of 3 years' experience in the capacity of a Receptionist / Administrator in a multicultural environment or any other Customer Service function
Experience of working in a school, college, or university a plus

Competencies:

A second language desirable (French, German, and/or Arabic)
A positive, flexible, 'can do' work ethic.
Exceptional communication and organisational skills
Strong collaboration skills to foster partnerships with all staff
Calm and approachable manner
Empathetic to the needs of all staff
Excellent standards of personal presentation.
Enjoyment of working in a positive, collaborative team environment with the values of honesty, integrity and mutual support at the core.
Knowledge of Child Protection/Safeguarding
An enthusiasm for engaging with diverse cultures tempered only with high levels of patience and adaptability
Interculturally aware with welldeveloped interpersonal skills
A sense of humour