Description

Meetings and Travel Management

· Manage fee earners' calendars

· Arrange conference calls, meetings, VCs, catering

· Coordinate all travel arrangements, including flights, taxis, accommodation and expense forms as appropriate

· Prepare and collate papers ahead of meetings

Administration

· Monitor emails promptly as required and forward/action as necessary

· Deal with incoming and outgoing mail.

· Answering and screening telephone calls, if requested.

· Schedules couriers and other vendors for pick-up of documents for errands such as filings with courts, delivery of documents of counsel and other types of errands.

· Establish and maintain effective and accurate filing systems (both hard copy and electronic)

· Assist in opening new clients and matters as required

· Greeting clients and providing assistance when needed.

· Performing other related duties required based upon the unique practice of the attorney, such as, practice development initiatives, committee project work, and other responsibilities.

· Flexible to work overtime, when needed.

Teamwork

· Attend training courses as required

· Attend secretarial meetings as required to keep up to date with firmwide procedures, current issues and add value to the secretarial practice.

Billing

· Assist in monitoring the billing process as required

· Assist in preparation of bill narratives and draft cost details as required

· Raise, monitor and issue appropriate cheques for clients or third parties as required

Skills

· Strong PA skills

· Excellent communication and interpersonal skills

· Extensive organisational skills and attention to detail

· Able to manage pressure and conflicting demands on time

· A committed team player

· Proactive and enthusiastic

· Commercially aware

Office Skills

· High level of proficiency with Microsoft Office including Outlook, Word, PowerPoint and Excel

· Typing speed of at least 60 wpm

Document Production & Technical Skills

· Produce, format and edit legal documents efficiently and accurately sourced through digital dictation, hard copy and audio

· Prepare PowerPoint presentations and Excel spreadsheets

· Draft simple correspondence

· Undertake photocopying, scanning and faxing